Booting Records Specialist

Department-of-Finance; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

NYC Department of Finance – Sheriff’s Office seeks an Executive Assistant to perform highly confidential secretarial and administrative work directly for the Deputy Commissioner. The role requires meticulous attention to detail, superior written and verbal communication, and ability to thrive in a fast-paced environment.

Duties include managing vehicle-related workflows, coordinating with divisions, preparing reports, and supporting executive leadership.

Qualifications

• Bachelor's degree and two years of clerical/administrative experience, one year in admin capacity or supervising staff.
• Associate degree/60 credits and three years of clerical/administrative experience, including one year supervisory.
• High school diploma and four years of clerical/administrative experience, including one year supervisory.
• Education/experience equivalent to the above, with one year supervisory experience.

Responsibilities

• Receive, review, and oversee preparation of vehicles for auction.
• Respond to inquiries from Sheriff’s Division and City Marshals regarding booted/towed vehicles.
• Familiarize and utilize DOF systems for booting and sales.
• Maintain files regarding vehicle status for legal/operational reasons.
• Provide files to supervisor and Sheriff executives as needed.
• Generate and maintain reports on vehicle scofflaws, booted/towed/auctioned vehicles and funds from sales.
• Be a point of contact with the public for vehicles in judgment.
• Produce revenue reports for Sheriff’s office when requested.
• Perform general administrative duties such as answering phones and filing.

Skills

Excellent written and oral comms

MS Word

Excel

Outlook

Bilingual

Education

Bachelor's degree

Associate degree or 60 credits

High school diploma or equivalent

Education/experience equivalent to 1–3

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE OPEN COMPETITIVE CIVIL SERVICE EXAM NO. 1128 OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Sheriff’s Office serves and enforces court mandates, orders of protection, warrants, decrees, and property seizures. Additionally, the Sheriff’s Office conducts criminal investigations of real property fraud, tax crimes, and the trafficking of illegal and untaxed tobacco products and synthetic narcotics, and monitors defendants referred by the courts for electronic monitoring.

The Sheriff’s Administration is seeking an Executive Assistant. Under managerial direction, the ideal candidate will perform highly confidential secretarial and administrative work, directly for the Deputy Commissioner. The qualified candidate must be meticulous, detail-oriented, excellent with verbal and written communication skills, and thrive in a fast-paced, dynamic work environment.

Duties and responsibilities include but are not limited to:

• Receive, review, and oversee the preparation of vehicles for auction.
• Respond to inquiries from the Sheriff’s Division and City Marshals regarding booted and towed vehicles.
• Familiarize and utilize systems within DOF used for booting and sales.
• Maintain files regarding vehicle status for historical, legal and operational reasons.
• Provide files to their supervisor and Sheriff executives when necessary.
• Generate and maintain reports regarding vehicle scofflaws, to include the number of vehicles booted, towed, auctioned and funds from vehicle sales.
• Be a point of contact with the public for vehicles in judgment.
• Produce various revenue reports at the request of the Sheriff.
• Perform administrative duties such as answering phones, responding to inquiries and filing paperwork.

Additional Information: In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognised accrediting organisation and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• Excellent written and oral communication skills.
• Proficient in MS Word, Excel, and Outlook.
• Knowledge of Federal, State, and local laws a plus.
• Bilingual a plus.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.