Principal Administrative Associate

TAX COMMISSION; New York (NY); On-site; USD 52,000 - 67,000; Full time

Job summary

TAX COMMISSION in New York City seeks a Principal Administrative Assistant to support the Office of Administrative Tax Appeals. The role emphasizes accurate data entry, scanning, and records maintenance within agency systems.

You will answer phones, greet visitors, prepare simple correspondence, and assist staff with routine administrative tasks. Candidates should be organized, reliable, and proficient with Word and Excel. NYC residency may be required.

Qualifications

• Requires a baccalaureate degree with 3 years of clerical/administrative experience, including supervisory responsibility.
• Requires an associate degree or 60 credits and 4 years of clerical/administrative experience with supervisory duties.
• Requires a high school diploma or equivalent with 5 years of clerical/administrative experience including supervisory duties.
• Equivalency options allowed: education/experience substitutions with supervisory exposure.

Responsibilities

• Accurately entering data into agency systems and maintaining records.
• Scanning, filing documents and performing basic clerical tasks.
• Provide administrative support: answer phones and greet visitors.
• Prepare simple correspondence and assist staff with routine tasks.

Skills

Data entry accuracy

Word processing

Excel proficiency

Administrative support experience

Education

Bachelor-level degree + 3 years exp

Associate degree or 60 credits + 4 years exp

High school diploma + 5 years exp

Education/experience equivalent with supervisory exp

Tools

Word

Excel

Job description

The Office of Administrative Tax Appeals is a small NYC Agency that handles Administrative Tax Appeals and provides NYC property owners and taxpayers with an independent forum in which to appeal tax-related determinations of the New York City Department of Finance.

The successful candidate will play a key role in:

• Accurately doing data entry in Agency’s computer systems to create and maintain records.
• Scanning and filing documents and doing other basic clerical tasks.
• Providing administrative support for Agency operations include answering Agency phone and greeting visitors.
• Preparing simple correspondence and assisting staff with other routine administrative needs.

Candidates should be organized and reliable.

Candidate should be experienced in PC software, particularly Word and Excel.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty;
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above;
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.