Fiscal Compliance Auditor

Department of Correction; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

The New York City Department of Correction (DOC) is seeking a Principal Administrative Associate (10124). This role sits in the Division of Budget and Finance as the Fiscal Compliance Auditor, an independent function spanning cash-handling, court cashier offices, PIC wage accounts, and department bank accounts.

Responsibilities include monthly audits, site visits, bank reconciliations, and managing wage budgets and cross-unit fiscal tasks.

Qualifications

• Bachelor’s degree from an accredited college with 2+ years of clerical/administrative experience, including supervisory work.
• Associate degree or 60 credits with 3+ years of clerical/administrative experience including supervisory duties.
• Four-year high school diploma with 4+ years of clerical/administrative experience including supervisory duties.

Responsibilities

• Conduct monthly audits of court operations and facility cashier offices.
• Perform monthly site visits to court facilities for compliance with directives.
• Review and reconcile court facilities bank accounts monthly and manage PIC accounts.

Skills

Clerical skills

Administrative experience

Supervisory experience

Education

Bachelor’s degree

Associate degree or 60 credits

High school diploma with experience

Job description

Only those permanent in the title of Principal Administrative Associate need apply.

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for our employees, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledgeable experts.

The Fiscal Compliance Auditor serves as an independent auditing and compliance function within the Division of Budget and Finance, operating separately from the day-to-day management responsibilities held by the Deputy Director. This role acts as an intermediary across the Department's cash-handling operations, including court facility cashier offices, Person in Custody wage accounts, and Departmental bank accounts. The Fiscal Compliance Auditor is responsible for site visits, bank reconciliations, compliance reviews, PIC bank account management, and the annual fiscal year-end close process, along with other cross-unit fiscal responsibilities that span multiple units.

Audits and Site Compliance

• Conduct monthly audits of court operations and facility cashier offices to confirm that records are accurate and in compliance with Departmental and Comptroller requirements.
• Perform monthly site visits to court facilities to assess compliance with Departmental and Comptroller directives.
• Serve as the Department's OMNI Card Liaison.

Bank Account and Cash Reconciliation

• Review and reconcile Court facilities bank accounts on a monthly basis to ensure that reconciliation, distribution, ordering, and payment records are timely and accurate.
• Manage PIC bank accounts and related reconciliation processes.

PIC Wage Budget and Coordination

• Audit PIC wage accounts and payment processes to ensure PIC participants are paid accurately on a weekly basis, and that inmate wage packages are forwarded to Finance for processing in a timely and accurate manner.
• Maintain an accurate accounting of the Department's $4.4 million PIC wage budget, including monitoring funding availability throughout the year and requesting additional funds in a timely manner as needed.
• Coordinate with Programs and the IFCOM vendor to establish new PIC wage codes as required, and review new and existing codes to ensure accurate accounting of additional funds.

Fiscal Reporting and Training

• Manage the Department's annual accrual process in accordance with the Comptroller's directive.
• Perform the Comptroller's Fiscal Year-End Closing process for the Department's Agency Bank Accounts and Investments.
• Conduct staff training as needed based on the outcomes of audit findings.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy.