Bookkeeping & Payroll Specialist

Silhouette Security Group; Charlotte (NC); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Fortis Security Inc. in North Carolina is seeking an Accounting Coordinator to manage day-to-day bookkeeping tasks, including AP/AR, payroll support, and journal entries in QuickBooks. The role emphasizes accuracy, confidentiality, and meeting weekly deadlines.

The ideal candidate has foundational bookkeeping knowledge, strong problem-solving skills, and comfort working cross-functionally with finance, HR, and external providers. This is a full-time on-site position.

Qualifications

• High school diploma or equivalent required; bookkeeping or accounting coursework helpful.
• Prior bookkeeping, accounts payable, accounts receivable, or payroll support experience preferred; ~1–3 years is helpful.
• Working knowledge of QuickBooks and an understanding of basic bookkeeping, account coding, and reconciliations.
• Comfort using spreadsheets, including Microsoft Excel or Google Sheets, and organizing electronic records.
• Strong attention to detail, basic math skills, and the ability to identify and follow up on discrepancies.
• Ability to manage recurring deadlines, communicate clearly, and handle confidential information with discretion.

Responsibilities

• Accounts payable: Review and enter vendor invoices, confirm coding and approvals, prepare payments for authorization, and reconcile vendor statements.
• Accounts receivable: Prepare and send client invoices, apply payments, maintain accurate customer balances, and follow up on outstanding invoices and billing questions.
• Payroll preparation: Collect and review timekeeping records and approved payroll changes, follow up on discrepancies, and prepare payroll information for review and submission through the company's payroll provider.
• Payroll bookkeeping: Record payroll journal entries in QuickBooks, including wages, employer taxes, deductions, benefits, and payroll liabilities. Reconcile entries to payroll reports and confirm payments are recorded correctly.
• Bookkeeping and reconciliation: Maintain accurate QuickBooks records and reconcile bank and credit card accounts. Research discrepancies and bring unresolved items to the Managing Director.
• Reporting and records: Maintain organized invoices, receipts, payroll reports, and supporting records. Assist with month-end close and prepare routine AP, AR, and account balance reports.
• Coordination: Work with People & Culture, Operations, Managing Director, CEO, and outside accounting support to resolve questions while protecting confidential employee and financial information.

Skills

Attention to detail

Discretion with confidential info

Deadline management

Communication skills

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Google Sheets

Job description

Fortis Security Inc. in North Carolina is seeking an Accounting Coordinator to manage day-to-day bookkeeping tasks, including AP/AR, payroll support, and journal entries in QuickBooks. The role emphasizes accuracy, confidentiality, and meeting weekly deadlines.

The ideal candidate has foundational bookkeeping knowledge, strong problem-solving skills, and comfort working cross-functionally with finance, HR, and external providers. This is a full-time on-site position.