Bookkeeper / QuickBooks & Office Specialist

Marine Chemist Service Inc; Newport News (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Marine Chemist Service Inc is seeking a detail-oriented Bookkeeper / Office Specialist to join our Newport News, VA team. You will support daily financial operations and essential office functions, acting as the backbone of a hardworking team.

The role requires QuickBooks Desktop proficiency, strong A/P/A/R knowledge, and excellent organizational and communication skills. A professional, discreet approach is essential in this independent, full-time position.

Qualifications

• Proficiency with QuickBooks Desktop required.
• Strong understanding of A/P, A/R and general ledger processes.
• Excellent attention to detail and organization.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage day-to-day bookkeeping using QuickBooks, including data entry, reconciliations and reporting.
• Process accounts payable and receivable with accuracy and timely payments.
• Prepare and maintain invoices and expense reports.
• Provide general office support including scheduling, correspondence and document management.
• Coordinate with vendors and monitor office supply purchases.

Skills

Attention to detail

Organizational skills

Communication

Independence

Discretion with confidential info

Tools

QuickBooks Desktop

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

About the Role:

Marine Chemist Service Inc is looking for a detail-oriented and organized Bookkeeper / Office Specialist to join our team in Newport News, VA. This is a great opportunity to play a key role in keeping our financial operations running smoothly while supporting the day-to-day functions of a dynamic office environment. If you love numbers, thrive in a structured setting, and enjoy being the backbone of a hardworking team, we want to hear from you!

Responsibilities:

• Manage day-to-day bookkeeping tasks using QuickBooks, including data entry, reconciliations, and financial reporting
• Process accounts payable and accounts receivable, ensuring accuracy and timely payments
• Prepare and maintain invoices and expense reports
• Provide general office support including scheduling, correspondence, and document management
• Coordinate with vendors
• Monitor office supply inventory purchases

Requirements:

• Proficiency in QuickBooks (Desktop) is required
• Strong knowledge of accounts payable, accounts receivable, and general ledger processes
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to work independently and handle confidential information with discretion

About Us:

Marine Chemist Service Inc is a trusted name in the maritime industry, proudly serving the Newport News, VA area with specialized safety and compliance services. Our clients rely on us for our expertise, professionalism, and commitment to getting the job done right. We foster a close-knit, supportive work environment where every team member's contribution is valued and recognized.