Bookkeeper- Real Estate

Mindscope; New York (NY); On-site; USD 60,000 - 72,000; Full time

Job summary

Mindscope in New York, NY is seeking an Accounts Payable / Accounts Receivable Specialist to manage full-cycle AP/AR processing in-office at an Upper East Side location.

You will handle rent rolls, vendor invoices, reconciliations, general ledger reporting, lease administration, budgeting, and audit prep across multiple LLCs, requiring 6+ years real estate experience and proficiency in QuickBooks and MRI.

Qualifications

• Strong attention to detail and the ability to organize multi-entity ledgers.
• At least 6 years of real estate experience.

Responsibilities

• Accounts Receivable: process rent rolls, security deposits, late fees, and other property income; follow up on delinquent accounts and initiate collections or eviction documentation if necessary.
• Accounts Payable: code, track, upload invoices and pay property expenses such as utility bills, contractor invoices, property taxes, insurance, and maintenance costs.
• Reconciliation: reconcile monthly bank, credit card, and escrow accounts to ensure accurate balances and prevent discrepancies.
• Financial Reporting: maintain, balance, and optimize the general ledger across holding companies/LLCs; generate monthly P&L, balance sheets, and cash flow reports.
• Lease Administration: review lease agreements to apply rent escalations, move-in/out costs, and prorated charges.
• Budgeting & Audit Prep: assist leadership with building annual operating budgets, monitoring budget vs. actual, and gathering audit-ready documentation.

Skills

Attention to detail

Multi-entity ledgers

Real estate accounting

Tools

QuickBooks

MRI

Job description

Job Location: New York, New York, United States, New York United States 10018

Brief Description

Prominent NYC Real Estate firm seeks an Accounts Payable/ Account Receivable Specialist to manage their full-cycle AP/AR processing in-office. Convenient Upper East Side location.

Job Function

Work in the office, no remote work.

• Accounts Receivable (A/R): Process and record monthly rent rolls, security deposits, late fees, and other property income. Follow up on delinquent accounts and initiate collections or eviction documentation if necessary
• Accounts Payable (A/P): Code, track, upload invoices and pay property expenses such as utility bills, contractor invoices, property taxes, insurance, and maintenance costs
• Reconciliation: Reconcile monthly bank, credit card, and dedicated escrow accounts to ensure accurate balances and prevent discrepancies
• Financial Reporting: Maintain, balance, and optimize the general ledger across various holding companies or LLCs. Generate monthly profit‑and‑loss statements, balance sheets, and cash flow reports.
• Lease Administration: Review lease agreements to accurately apply rent escalations, move-in/move-out costs, and prorated charges
• Budgeting & Audit Prep: Assist leadership with building annual property operating budgets, monitoring budget versus actual spending, and gathering audit‑ready documentation for tax professionals

Job Requirement

• Software: QuickBooks, MRI
• Need strong attention to detail and the ability to organize multi‑entity ledgers
• At least 6 years of real estate experience.

The Salary Range is $60,000-$72,000.

#IND2