Bookkeeper/Accounts Payable/Accounts Receivable Specialist

Executive Alliance; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Executive Alliance in New York City seeks a Bookkeeper/Accounts Payable/Accounts Receivable Specialist to manage full-cycle AP/AR processing in-office at a convenient Upper East Side location.

The role covers AR processing, AP processing, reconciliations, financial reporting, lease administration, and budgeting/audit preparation. Requires 6+ years of real estate experience and proficiency in QuickBooks and MRI.

Qualifications

• At least 6 years of real estate experience.
• Strong attention to detail and organization of multi-entity ledgers.

Responsibilities

• Process and record monthly rent rolls, security deposits, late fees, and other property income.
• Code, track, upload invoices and pay property expenses (utilities, contractors, taxes, insurance).
• Reconcile monthly bank, credit card, and escrow accounts.
• Generate monthly P&L, balance sheets, and cash flow reports.
• Review lease agreements to apply rent escalations and prorations.
• Assist with annual operating budgets and audit-ready documentation.

Skills

Attention to detail

Multi-entity ledgers

Real estate exp

Tools

QuickBooks

MRI

Job description

Prominent NYC Real Estate firm seeks a Bookkeeper/Accounts Payable/Accounts Receivable Specialist to manage full-cycle AP/AR processing in-office. Convenient Upper East Side location.

Job Function:

Work in the office, no remote work.

Accounts Receivable (A/R):

Process and record monthly rent rolls, security deposits, late fees, and other property income. Follow up on delinquent accounts and initiate collections or eviction documentation if necessary

Accounts Payable (A/P):

Code, track, upload invoices and pay property expenses such as utility bills, contractor invoices, property taxes, insurance, and maintenance costs

Reconciliation:

Reconcile monthly bank, credit card, and dedicated escrow accounts to ensure accurate balances and prevent discrepancies

Financial Reporting:

Maintain, balance, and optimize the general ledger across various holding companies or LLCs. Generate monthly profit-and-loss statements, balance sheets, and cash flow reports.

Lease Administration:

Review lease agreements to accurately apply rent escalations, move-in/move-out costs, and prorated charges

Budgeting & Audit Prep:

Assist leadership with building annual property operating budgets, monitoring budget versus actual spending, and gathering audit-ready documentation for tax professionals

Job Requirement:

• Software: QuickBooks, MRI
• Need strong attention to detail and the ability to organize multi-entity ledgers
• At least 6 years of real estate experience.