Bookkeeper/ Payroll Specialist

Express Employment Professionals - Cincinnati East; Warren (Warren County); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Holiday pay

Medical benefits

401K

Training

Scholarship opportunities

Job summary

Express Employment Professionals in Jamestown, NY is seeking a Bookkeeper/Payroll Specialist to maintain accurate financial records and process payroll for all employees. The role requires strong accounting knowledge and proficiency with payroll systems, in a fast-paced environment.

You will handle bookkeeping duties, payroll compliance, and communication with staff and vendors; experience with QuickBooks, ADP, Paychex and advanced Excel is preferred.

Qualifications

• 2+ years of bookkeeping and payroll processing experience.
• Strong understanding of GAAP and payroll compliance.
• Proficiency in QuickBooks, ADP and Paychex.
• Advanced Excel skills (pivot tables, VLOOKUP).

Responsibilities

• Record daily financial transactions and manage ledgers.
• Prepare journal entries and reconcile accounts.
• Manage accounts payable/receivable and cash flow.
• Produce monthly, quarterly, and annual reports.
• Assist with budgeting and forecasting.
• Process payroll accurately and on schedule.
• Calculate wages, deductions, and benefits per regulations.
• Maintain payroll records and tax forms (W-2, 941).
• Respond to employee payroll inquiries and ensure compliance.

Skills

GAAP knowledge

Payroll processing

QuickBooks

ADP

Paychex

Excel

Time management

Attention to detail

Tools

QuickBooks

ADP

Paychex

Excel

Job description

Express Employment Professionals is currently recruiting for our Warren, PA client. Our client is looking for a bookkeeper/ Payroll Specialist. This role is critical for maintaining accurate financial records and ensuring timely, compliant payroll processing. The ideal candidate will have strong accounting knowledge, proficiency in payroll systems, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Bookkeeping Duties:

• Record daily financial transactions, including purchases, sales, receipts, and payments.
• Maintain and reconcile general ledger accounts and prepare journal entries.
• Manage accounts payable and accounts receivable, ensuring timely payments and collections.
• Prepare monthly, quarterly, and annual financial reports for management.
• Assist with budget preparation and financial forecasting.

Payroll Duties:

• Process payroll accurately and on schedule for all employees.
• Calculate wages, overtime, deductions, and benefits in compliance with federal, state, and local regulations.
• Maintain and update employee payroll records, including tax information and voluntary deductions.
• Prepare and file payroll-related tax forms (e.g., W-2, 941, state unemployment).
• Respond promptly to employee inquiries regarding payroll and benefits.
• Stay current on payroll laws and regulations to ensure compliance.

Required Qualifications

• 2+ years of experience in bookkeeping and payroll processing.
• Strong understanding of GAAP and payroll compliance requirements.
• Proficiency in accounting and payroll software (e.g., QuickBooks, ADP, Paychex).
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP).

Key Skills

• Attention to Detail:Accuracy in financial data and payroll calculations.
• Time Management:Ability to meet strict deadlines for payroll and reporting.
• Analytical Skills:Ability to reconcile accounts and identify discrepancies.
• Communication:Clear and professional interaction with employees and vendors.
• Confidentiality:Handle sensitive payroll and financial information with discretion.

Preferred Skills

• Experience with multi-state payroll and tax compliance.
• Knowledge of internal controls and audit preparation.
• Familiarity with benefits administration and HR processes.

This position is M-F 8 am to 5 pm and pay is between $20-$26/hr.

Six Ways To Apply: (choose one)

• Resumes may be emailed to [e-mail]
• Complete an online application on our website www.expresspros.com/JamestownNY/Job-Openings.aspx
• Call our Jamestown office 716-483-3844
• Visit our office 17 East Fourth Street, Jamestown, NY 14701
• Call our Fredonia office: 716-680-8070
• Visit our Fredonia office: 33 Church St 3rd Floor

Benefits of working with Express:

• Holiday pay
• Medical benefits
• 401K
• Training
• Scholarship opportunities

About Express Employment Professionals:

Express Employment Professionals specializes in a variety of industries, including Commercial/Manufacturing, Warehousing, Skilled Trades, Administrative, Human Resources, Accounting, Sales and Marketing and more. We are able to fill these needs through direct hire, contract-to-hire and contract opportunities. There is no fee to candidates for our service; we are a Human Resources Solution company assisting business in finding top talent. In 2025 we put over 5000 people to work in Chautauqua and surrounding Counties. Let us help you today! Learn more about our local office at our website:www.expresspros.com/jamestownny

For a complete listing of all open positions, visit www.expresspros.com/JamestownNY/Job-Openings.aspx

Jamestown Office:

17 East Fourth St

Jamestown, NY 14701

Fredonia Office:

33 Church St 3rd Floor

Fredonia, NY 14063