Finance & Business Operations Coordinator

Express Employment Professionals - Cincinnati East; City of Albany (NY); On-site; USD 27,552,000 - 41,328,000; Part time

Job summary

Express Employment Professionals - Cincinnati East is seeking an organized Accounting & Payroll Coordinator for a part-time role (35 hours/week, Mon-Fri, 9:00 AM–5:00 PM with a 1-hour lunch). The ideal candidate will manage day-to-day accounting, payroll, and related records, collaborating closely with the Owner, CPA, and Fractional CFO to ensure timely, accurate financial operations.

This position emphasizes precise bookkeeping, timely payroll, and maintaining organized financial and personnel

Qualifications

• Has bookkeeping or accounting experience.
• Enjoys payroll and working with numbers.
• Is highly organized and detail-oriented.
• Takes pride in accuracy.
• Is dependable and accountable.
• Can work independently and manage multiple priorities.
• Communicates professionally and enjoys being part of a team.

Responsibilities

• Maintain QuickBooks for multiple business entities.
• Process Accounts Payable.
• Send customer invoices.
• Follow up on Accounts Receivable.
• Process weekly payroll.
• Track PTO, sick time, and employee records.
• Complete bank and credit card reconciliations.
• Manage background checks, drug screens, and MVRs.
• Track Workers' Compensation and unemployment claims.
• Maintain organized financial and personnel records.
• Assist with month-end accounting.
• Work with our CPA and Fractional CFO to ensure our financial records are accurate and up to date.

Tools

QuickBooks

Job description

Accounting & Payroll Coordinator

Part-Time (35 Hours/Week)
Monday-Friday | 9:00 AM-5:00 PM (1-Hour Lunch)

Help Keep a Great Business Running

At Express Employment Professionals, we help people find meaningful work and help local businesses build stronger teams. Behind every successful placement is a business that runs smoothly—and that's where you come in.

We're looking for an organized, dependable professional who enjoys bookkeeping, payroll, and keeping the details straight. If you're someone who likes things to balance, appreciates a good checklist, and takes pride in accurate work, this could be a great long-term opportunity.

This position works closely with the Owner, our CPA, and our Fractional CFO, but your primary responsibility is making sure the day-to-day accounting and payroll functions are completed accurately and on time.

What You'll Do

• Maintain QuickBooks for multiple business entities
• Process Accounts Payable
• Send customer invoices
• Follow up on Accounts Receivable
• Process weekly payroll
• Track PTO, sick time, and employee records
• Complete bank and credit card reconciliations
• Manage background checks, drug screens, and MVRs
• Track Workers' Compensation and unemployment claims
• Maintain organized financial and personnel records
• Assist with month-end accounting
• Work with our CPA and Fractional CFO to ensure our financial records are accurate and up to date

We're Looking For Someone Who...

• Has bookkeeping or accounting experience
• Enjoys payroll and working with numbers
• Is highly organized and detail-oriented
• Takes pride in accuracy
• Is dependable and accountable
• Can work independently and manage multiple priorities
• Communicates professionally and enjoys being part of a team

QuickBooks experience is required.

Experience with payroll, accounts payable, accounts receivable, and bank reconciliations is also important.

Why This Role Matters

When this job is done well:

• Payroll is accurate.
• Bills get paid on time.
• Invoices go out promptly.
• Financial records are organized.
• Collections stay current.
• Leadership has confidence in the numbers.
• The rest of the team can focus on helping our clients and associates.

While much of your work happens behind the scenes, it has a direct impact on our employees, our clients, and the people we help every day.

About Express

Express Employment Professionals is a locally owned staffing company serving New York's Capital Region. We work with hundreds of businesses each year and help thousands of people find meaningful employment.

We believe in accountability, continuous improvement, and doing the right thing. We work hard, support one another, and genuinely enjoy helping people succeed.

Great people build great Express teams. We help people—that's our Main Thing.
We're looking for someone who wants a long-term home where they can become a trusted member of our team—not someone who's simply looking for their next job.