Bookkeeper/Payroll

The Illinois Association of School Administrators; Mokena, Northern (IL, KY); Hybrid; USD 51,000 - 62,000; Full time

Benefits offered by this job

244 Working days

16 Paid holidays

Annual salary $56,680

Job summary

The Illinois Association of School Administrators is seeking a Payroll Specialist to manage biweekly payroll processing in Skyward and handle related deductions, taxes and direct deposits. The role requires accuracy, discretion, and timely reporting for school employees.

Responsibilities include ensuring regulatory compliance, updating attendance in Skyward, and coordinating with the finance team on benefits, invoices, and year-end adjustments.

Qualifications

• Ability to work with minimal supervision.
• Ability to prioritize and manage multiple tasks with attention to detail.
• Clear and concise written and verbal communication.
• Professional discretion handling student, parent, staff, and finances matters.
• Collaborate effectively with others.
• Proficiency in Microsoft Office & Google programs.
• Ability to learn and use other software and web-based programs.

Responsibilities

• Enter and process payroll in Skyward every two weeks.
• Send payroll for direct deposit, taxes, TRS, IMRF electronically.
• Adjust final monthly payroll for insurance benefits.
• Stay current on state and federal payroll and pension regulations.
• Process and maintain attendance for employees daily in Skyward.

Skills

Independent work

Prioritization

Clear communication

Professional discretion

Team player

MS Office & Google

Software adaptability

Tools

Microsoft Office

Google Workspace

Job description

• Enter and process payroll in Skyward program every two weeks
• Send payroll for direct deposit, taxes, TRS, IMRF electronically
• Adjust the final payroll of the month for insurance benefits
• Remain current on state and federal payroll and pension regulations
• Adjust insurance over $50,000 for the end of year payroll
• Process and maintain attendance for employees daily in to Skyward
• Enter bank deposits in Skyward program each month
• Send via e-mail new timesheets to the timekeepers
• Process all payroll deductions for employees (union dues, 403b, etc.)
• Coordinate purchase orders for other departments (B&G, transportation, etc.) ensuring the proper budget account numbers on incoming invoices
• Assist with monitoring and tracking Fund 21 (referendum for B&G) income & expenses
• Maintain inventory lists, updating with new equipment purchases, and submit to appraisal company for annual update
• Act as a backup for daily deposits, fee waivers, monthly ACH charges, reconciling deposit ledgers, RevTrak registration payments, and fees in Skyward
• Assist with transportation scheduling and routing
• Assist Chief School Business Official with Request for Proposal (RFP) process
• Maintain information and files on insurance related matters for liability insurance, including student accident claims, school board legal liability, certificate of insurance, treasurer's bond
• Provide salary and benefit data to complete Fairbanks claim
• Serve as a backup for the Bookkeeper / Accounts Payable
• Performs additional duties as assigned

Qualifications

• Work well with minimal supervision
• Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
• Able to communicate clearly and concisely, both orally and in writing
• Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
• Work well with others
• Computer skills necessary, including being proficient in Microsoft Office & Google programs
• Adept at learning and using other related software and web-based programs

Salary/Benefits

• 244 Working days, 8.0 hours per day
• 16 Paid holidays
• 260 Total paid days @$27.25 per hour equates to $56,680 annually