Bookkeeper/Payroll

Mokena School District 159; Mokena (IL); On-site; USD 31,000 - 44,000; Full time

Job summary

Mokena School District 159 is seeking a detail‑oriented Bookkeeper/Payroll specialist to support the Chief School Business Official and Director of HR. Primary duties include biweekly payroll processing in Skyward, direct deposit and tax submissions, and ensuring compliance with payroll regulations.

The role requires strong communication, accuracy, and the ability to handle multiple tasks in a fast-paced district office.

Qualifications

• High School Diploma; associate/bachelor preferred.
• Strong prioritization and multitasking with attention to detail.
• Clear written and oral communication.
• Able to work with minimal supervision and as part of a team.
• Proficient in Microsoft Office and Google programs.

Responsibilities

• Enter and process payroll in Skyward every two weeks.
• Send payroll for direct deposit, taxes, TRS, IMRF electronically.
• Adjust the final payroll of the month for insurance benefits.
• Remain current on state and federal payroll regulations.
• Process payroll deductions for employees (union dues, 403b, etc.).
• Coordinate purchase orders for other departments ensuring correct budget numbers.

Skills

Payroll duties

Communication skills

Prioritization

Attention to detail

Teamwork

Microsoft Office

Google tools

Education

High School Diploma

Tools

Skyward

Job description

Bookkeeper/Payroll

Mokena School District 159 District Office - Mokena, Illinois Open in Google Maps

This job is also posted in Mokena School District 159

Job Details

Job ID: 5917475

Application Deadline: Posted until filled

Re-Posted: Sep 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Objective:

• Assist Chief School Business Official, Director of Human Resources, Assistant Superintendent, and Superintendent by performing payroll duties, which include, but are not limited to; acting as a liaison between District Office and parents, staff, and community members with an awareness of all district requirements and Board of Education policies.

Minimum Qualifications:

• High School Diploma (Associates/Bachelors degree preferred)
• Work well with minimal supervision
• Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
• Able to communicate clearly and concisely, both orally and in writing
• Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
• Work well with others
• Computer skills necessary, including being proficient in Microsoft Office & Google programs
• Adept at learning and using other related software and web-based programs

Critical Attributes:

• Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members, and office business matters
• Work well with minimal supervision and able to effectively and efficiently prioritize and complete multiple tasks simultaneously
• Able to communicate clearly and concisely, both orally and in writing

Demonstrates excellent organizational skills and strong attention to detail

Accountable to:

• Chief School Business Official

Essential Job Functions:

• Enter and process payroll in Skyward program every two weeks
• Send payroll for direct deposit, taxes, TRS, IMRF electronically
• Adjust the final payroll of the month for insurance benefits
• Remain current on state and federal payroll and pension regulations
• Adjust insurance over $50,000 for the end of year payroll
• Process and maintain attendance for employees daily in to Skyward
• Enter bank deposits in Skyward program each month
• Send via e-mail new timesheets to the timekeepers
• Process all payroll deductions for employees (union dues, 403b, etc.)
• Coordinate purchase orders for other departments (B&G, transportation, etc.) ensuring the proper budget account numbers on incoming invoices
• Assist with monitoring and tracking Fund 21 (referendum for B&G) income & expenses
• Maintain inventory lists, updating with new equipment purchases, and submit to appraisal company for annual update
• Act as a backup for daily deposits, fee waivers, monthly ACH charges, reconciling deposit ledgers, RevTrak registration payments, and fees in Skyward
• Assist with transportation scheduling and routing
• Assist Chief School Business Official with Request for Proposal (RFP) process
• Update/Maintain outside vendor contracts
• Maintain information and files on insurance related matters for liability insurance, including student accident claims, school board legal liability, certificate of insurance, treasurer's bond
• Provide salary and benefit data to complete Fairbanks claim
• Serve as a backup for the Bookkeeper / Accounts Payable
• Performs additional duties as assigned

Requirements:

• Bending, carrying, climbing, lifting, pushing-pulling, reaching, sitting, standing, and walking
• Must be able to occasionally lift, move, or push items of 30 lbs.

Working Conditions:

• Includes extremes of temperature and humidity
• Hazards include stairs and communicable diseases

Terms of Employment:

• 244 Working days, 8.0 hours per day
• 16 Paid holidays
• 260 Total paid days @$27.25 per hour equates to $56,680 annually

Benefits:

• Per the MCSA Contract

FLSA Status:

• Hourly/Non-Exempt

Position Type: Full-Time

Salary: $27.25 to $27.25 Per Hour

Job Categories: Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Teri Shaw , CSBO
• District Office
• Email: [e-mail]

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