PAYROLL CLERK (2026-2027)

J.F.K; Joliet (IL); On-site; USD 37,000 - 44,000; Full time

Job summary

Joliet Public Schools District 86 J.F.K in Joliet, IL is seeking a Payroll Clerk to handle payroll transactions and assist with payroll-related duties for the district. The role reports to the Assistant Superintendent for Business and Financial Services and Director of Finance, with full-time, twelve-month, non-bargaining, non-exempt status.

Qualifications include a high school diploma or equivalent, college accounting coursework preferred, and a minimum of three years' experience.

Qualifications

• Must have a high school diploma or equivalent.
• Associate degree or higher preferred in Accounting, Business Management, etc.
• College course work in accounting, business methods, and communication preferred.
• Minimum of 3 years’ experience in a similar position.

Responsibilities

• Extract data from time sheets, stipends, and overtime slips and input into payroll software.
• Process changes such as new employees, terminations and rate changes per contract year or Board directive.
• Prepare paychecks, direct deposit vouchers, reports and reconciliations for payroll.
• Prepare Payroll Summary of account distributions for Board Report.
• Assist with maintenance of subsidiary controls, records, and reports on payroll deductions.
• Assist with preparation of monthly, quarterly, and annual state and federal reports (IMRF, TRS, etc.).
• Maintain attendance records for sick leave, vacation, and personal leave.

Skills

Data entry

Typing

Communication

Time management

Attention to detail

Organization

Payroll software

Data entry into payroll system

File management

Education

High school diploma or equivalent

Associate degree or higher in Accounting/Business

College coursework in accounting, business methods, and communication

Tools

MS Word

Excel

PowerPoint

Google Suite

Access

Payroll software

Job description

PAYROLL CLERK (2026-2027)

Joliet Public Schools District 86 J.F.K - JOLIET, Illinois Open in Google Maps

Job Details

Job ID: 5947578

Application Deadline: Posted until filled

Posted: Oct 01, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION: PAYROLL CLERK

POSITION GUIDE: Non – Certified Personnel

Full –Time 8 Hours (12) Twelve Months

Non - Bargaining

Non - Exempt

POSITION SUMMARY:

Responsible for payroll transactions and assists with completion of payroll related duties for the school district.

REPORTS TO: Assistant Superintendent for Business and Financial Services

Director of Finance

QUALIFICATIONS:

• High school diploma or equivalent required. Associate degree or higher in Accounting, Business Management, etc. preferred.
• College course work in accounting, business methods, and communication preferred.
• Minimum of (3) three years’ experience in a similar position.
• Computer/Word Processing experience required:
  • Can demonstrate advanced skills in Windows and file management.
  • Proficient in MS Word, ACCESS, PowerPoint, Google Suite, and Excel.
  • Internet and desktop publishing skills.
  • Advanced skills in typing, formatting, proofreading, editing, and text composition.
  • Must pass District Technology Test.
• Knowledge of budgeting and preparing payroll related financial reports and statements.
• Experience in computerized accounting environment and knowledge of modern business practices in the area of payroll, SDS knowledge a plus.
• Ability to effectively utilize an automated payroll system.
• Demonstrated ability to manage a high volume of transactions to meet required deadlines.
• Thorough knowledge of Board policies, and collective bargaining agreements, as applicable to the position.
• Ability to work with fellow employees and meet the public in a pleasant, composed manner and to speak clearly and effectively on matters related to the payroll function.

The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

LANGUAGE SKILLS:

Must have the ability to comprehend simple instructions, read correspondence and memoranda and communicate effectively with all stakeholders.

RESPONSIBILITIES:

• Extract necessary data from time sheets, stipend / extra-duty pay and overtime slips. Accurately input data into payroll software and verify output.
• Process changes such as new employees, terminations and rate changes required per contract year or Board directive. Update information to payroll master accurately.
• Prepare paychecks, direct deposit vouchers, reports, and reconciliations for the payroll process. Distribute and mail paychecks and supplementary vendor checks. Submit direct deposit batch to the bank.
• Prepare Payroll Summary of account distributions for Board Report.
• Assist with maintenance of subsidiary controls, records, and reports on payroll deductions.
• Assist with disbursement of payments for federal and state taxes, FICA, retirement and voluntary deductions such as Credit Union, TSA’s, union dues, garnishments, etc.
• Assist with preparation of monthly, quarterly, and annual state and federal reports for IMRF, TRS, federal and state taxes, Social Security, and Medicare.
• Prepare and distribute schools’ time sheets.
• Maintain attendance records for sick leave, vacation, and personal leave, communicate accrued time accurately to employees.
• Calculate pro-rated salaries and benefit time.
• Keep abreast of changes in retirement systems and governmental withholdings laws.
• Assist with reconciliation and preparation of State and Federal Quarterly 941 and W-2 tax forms.
• Answer and service calls applicable to the areas of assigned responsibility, including payroll data for verification of employment as well as unemployment claim inquiries.
• Perform Payroll Coordinator duties in the event of his/her an absence.
• Willingness to continue education and skills for the position.
• Perform any additional duties assigned by the Assistant Superintendent for Business and Financial Services or Designee.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; talk; or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is quiet to moderate.

Employee experiences constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.

ACKNOWLEDGMENT:

I have received a copy of this job description. It has been discussed with me and I have freely chosen to comply with the performance and behavior/conduct expectations contained herein.

Position Type: Full-Time

Salary: $27.15 to $32 Per Hour

Support Staff > Accounting/Bookkeeping

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• JOSE JARAMILLO , ASSIST. SUPERINTENDENT OF HR
• JPS DISTRICT 86
• Phone: [phone]
• Email: [e-mail]

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.