Payroll Coordinator

Marysville Exempted Village School District; Marysville (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

Marysville Exempted Village School District is seeking a Payroll Coordinator to manage the district’s semi-monthly payroll, ensuring timely and accurate employee payments and sound recordkeeping. You will handle W‑2s, salary notices, and payroll reconciliations while ensuring compliance with laws and district policies.

Collaborating across the Treasurer’s Office, you will prepare reports for IRS and Ohio agencies, contribute to budgeting, and maintain confidentiality with sensitive data in a

Qualifications

• Knowledge of payroll processing and financial recordkeeping.
• Ability to work independently and meet deadlines.
• Strong organizational skills and accuracy.
• Proficiency with spreadsheet/word processing tools and financial systems.

Responsibilities

• Coordinate and process semi-monthly payroll for the district.
• Maintain payroll records and ensure compliance with laws and policies.
• Prepare and distribute W-2 forms and salary notices.
• Reconcile payroll bank accounts and support budgeting.
• Complete and file monthly, quarterly, and annual reports to agencies.

Skills

Payroll processing

Attention to detail

Compliance knowledge

Financial reporting

Confidentiality

Computer skills

Education

High school diploma

Associate or bachelor's degree in accounting or related field

Tools

Spreadsheets

Word processing

Databases

Financial management systems

Ohio payroll software knowledge

Job description

Job Description

Title: Support Staff: Payroll Coordinator

Department: Treasurer’s Office

Reports To: Treasurer/Assistant Treasurer

Employment Status : Regular, Full-Time

FLSA Status: Non-exempt

Paygrade: 72

Position Summary:

Coordinate and process the district’s semi-monthly payroll, ensuring the accurate and timely payment of employee wages. Oversee payroll operations, maintain accurate payroll records, and ensure compliance with applicable laws, regulations, reporting requirements, and district policies and procedures.

Essential Functions:

• Coordinate the maintenance of all payroll records in an organized and efficient manner as described by the Auditor of State.
• Coordinate and complete all required monthly, quarterly, and annual reports and payments to applicable agencies and entities, including but not limited to the Internal Revenue Service (IRS), State of Ohio, State Teachers Retirement System (STRS), and School Employees Retirement System (SERS).
• Calculate and process semi-monthly payroll, ensuring accurate and timely payment of employee wages through direct deposit.
• Prepare, verify, and distribute annual W-2 forms to employees, ensuring accuracy and compliance with applicable tax reporting requirements.
• Prepare and distribute employee salary notices, ensuring accuracy and timely communication of compensation information.
• Reconcile the district’s payroll bank account, ensuring accurate transactions and timely resolution of discrepancies.
• Prepare salary and fringe benefit cost projections as requested to support district budgeting and financial planning.
• Assist with the monthly reconciliation and balancing of the district’s financial records to ensure accuracy and consistency.
• Provide accurate payroll and financial information to district staff to support the preparation of grants, reports, and other required documentation.

Other Duties and Responsibilities:

• Maintain confidentiality of non-public information.
• Maintain an appropriate personal appearance.
• Comply with all district policies, procedures, and safety and health regulations.
• Support district initiatives and strategic goals as assigned.
• Perform other duties as assigned by the Treasurer/designee.

Qualifications:

• High school diploma required.
• Associate’s or bachelor’s degree in accounting, business administration, or a related field strongly preferred.
• Previous experience in accounting, bookkeeping, or financial recordkeeping preferred.
• Alternative to the above qualifications as the Treasurer, Superintendent and/or Board of Education may find appropriate.

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting principles, practices, and procedures, particularly those related to payroll processing and financial recordkeeping.
• Ability to work independently, manage multiple responsibilities, establish priorities, and meet established deadlines.
• Strong organizational skills with a demonstrated commitment to accuracy, attention to detail, and thoroughness.
• Proficiency in computer applications, including spreadsheets, word processing, databases, and financial management systems.
• Knowledge of State of Ohio school district financial and payroll software systems, or the ability to acquire such knowledge.
• Strong mathematical and analytical skills, including the ability to perform accurate calculations and reconcile financial information.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and financial information.
• Effective interpersonal and communication skills, with the ability to work cooperatively and professionally with employees, administrators, and external agencies.
• Ability to perform effectively under pressure while maintaining accuracy and meeting established deadlines.
• Ability to be bonded.

Working Conditions:

• Repetitive hand motions (typing/computer).
• Potential exposure to blood or other bodily fluids and tissue.
• Occasional operation of a vehicle in inclement weather.
• Regular requirement to sit, stand, walk, talk, hear, see, read, reach with hands and arms, stoop, crouch, and kneel.
• Occasional requirement to lift, carry, push and pull various items; for example, office supplies, up to 25 lbs.

NOTE: The above lists may not be ranked in order of importance.

CONDITIONS OF EMPLOYMENT:

• Length of Employment: One-Year Limited Contract
• Salary: Based on current classified salary schedule with appropriate experience and training
• Fringe Benefits: Based on current classified handbook
• Must pass criminal background check and meet all state employment requirements

Payroll Coordinator

Marysville Exempted Village School District Marysville Schools Central Office - Marysville, Ohio Open in Google Maps

This job is also posted in Marysville Exempted Village School District , and Ohio Education Job Board: Ohio's resource for jobs in education

Job Details

Job ID: 5957071

Application Deadline: Oct 19, 2026 11:59 PM (Eastern Standard Time)

Posted: Yesterday

Starting Date: To Be Determined

Job Description

Title: Support Staff: Payroll Coordinator

Department: Treasurer’s Office

Reports To: Treasurer/Assistant Treasurer

Employment Status : Regular, Full-Time

FLSA Status: Non-exempt

Paygrade: 72

Position Summary:

Coordinate and process the district’s semi-monthly payroll, ensuring the accurate and timely payment of employee wages. Oversee payroll operations, maintain accurate payroll records, and ensure compliance with applicable laws, regulations, reporting requirements, and district policies and procedures.

Essential Functions:

• Coordinate the maintenance of all payroll records in an organized and efficient manner as described by the Auditor of State.
• Coordinate and complete all required monthly, quarterly, and annual reports and payments to applicable agencies and entities, including but not limited to the Internal Revenue Service (IRS), State of Ohio, State Teachers Retirement System (STRS), and School Employees Retirement System (SERS).
• Calculate and process semi-monthly payroll, ensuring accurate and timely payment of employee wages through direct deposit.
• Prepare, verify, and distribute annual W-2 forms to employees, ensuring accuracy and compliance with applicable tax reporting requirements.
• Prepare and distribute employee salary notices, ensuring accuracy and timely communication of compensation information.
• Reconcile the district’s payroll bank account, ensuring accurate transactions and timely resolution of discrepancies.
• Prepare salary and fringe benefit cost projections as requested to support district budgeting and financial planning.
• Assist with the monthly reconciliation and balancing of the district’s financial records to ensure accuracy and consistency.
• Provide accurate payroll and financial information to district staff to support the preparation of grants, reports, and other required documentation.

Other Duties and Responsibilities:

• Maintain confidentiality of non-public information.
• Maintain an appropriate personal appearance.
• Comply with all district policies, procedures, and safety and health regulations.
• Support district initiatives and strategic goals as assigned.
• Perform other duties as assigned by the Treasurer/designee.

Qualifications:

• High school diploma required.
• Associate’s or bachelor’s degree in accounting, business administration, or a related field strongly preferred.
• Previous experience in accounting, bookkeeping, or financial recordkeeping preferred.
• Alternative to the above qualifications as the Treasurer, Superintendent and/or Board of Education may find appropriate.

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting principles, practices, and procedures, particularly those related to payroll processing and financial recordkeeping.
• Ability to work independently, manage multiple responsibilities, establish priorities, and meet established deadlines.
• Strong organizational skills with a demonstrated commitment to accuracy, attention to detail, and thoroughness.
• Proficiency in computer applications, including spreadsheets, word processing, databases, and financial management systems.
• Knowledge of State of Ohio school district financial and payroll software systems, or the ability to acquire such knowledge.
• Strong mathematical and analytical skills, including the ability to perform accurate calculations and reconcile financial information.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and financial information.
• Effective interpersonal and communication skills, with the ability to work cooperatively and professionally with employees, administrators, and external agencies.
• Ability to perform effectively under pressure while maintaining accuracy and meeting established deadlines.
• Ability to be bonded.

Working Conditions:

• Repetitive hand motions (typing/computer).
• Potential exposure to blood or other bodily fluids and tissue.
• Occasional operation of a vehicle in inclement weather.
• Regular requirement to sit, stand, walk, talk, hear, see, read, reach with hands and arms, stoop, crouch, and kneel.
• Occasional requirement to lift, carry, push and pull various items; for example, office supplies, up to 25 lbs.

NOTE: The above lists may not be ranked in order of importance.

CONDITIONS OF EMPLOYMENT:

• Length of Employment: One-Year Limited Contract
• Salary: Based on current classified salary schedule with appropriate experience and training
• Fringe Benefits: Based on current classified handbook
• Must pass criminal background check and meet all state employment requirements

Position Type: Full-Time

Salary: $59,841 to $74,568 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Scott Philabaum , Director of Human Resources
• Marysville Schools Central Office
• Marysville, Ohio 43040
• Phone: [phone]
• Email: [e-mail]

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