Bookkeeper/Office Support

Contractor General; New York (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

Contractor General in New York, NY is seeking a Bookkeeper / Office Support to manage day-to-day financial recordkeeping (AP/AR, reconciliations, reporting) and to support the branch office with customer-facing tasks and invoicing.

The right candidate is detail‑oriented, trustworthy with confidential information, and able to work flexibly in a growing, non-scripted environment while staying organized and professional.

Qualifications

• High school diploma or equivalent required.
• 2+ years in bookkeeping, office administration, or similar role.
• Proficiency with bookkeeping software (QuickBooks or similar).
• Strong knowledge of Google Workspace, especially Google Sheets.
• Solid understanding of basic accounting and financial recordkeeping.
• High accuracy, detail orientation and organization.
• Strong interpersonal and communication skills with a customer-first attitude.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Bookkeeping & financial management: maintain accurate records using QuickBooks or similar and Google Sheets.
• Process accounts payable and receivable and manage creditor payments timely.
• Reconcile accounts regularly and prepare financial statements for management.
• Assist with tax preparation and audit documentation as needed.
• Office operations: handle customer inquiries, process invoices/receipts, and maintain confidentiality.
• Support the General Manager with administrative tasks and special projects.

Skills

Bookkeeping

QuickBooks or similar

Google Sheets

Google Workspace

Attention to detail

Customer service

Discretion with confidential info

Multitasking

Education

High school diploma or equivalent

Associate’s degree in Accounting, Business, or related field

Tools

QuickBooks

Google Sheets

Google Workspace

Job description

Position Summary

The Bookkeeper / Office Support is a dual-function role that keeps the financial and administrative engine of Contractor General running accurately and efficiently. On the bookkeeping side, this person owns day-to-day financial recordkeeping — AP/AR, reconciliations, financial reporting, and supporting tax and audit preparation. On the office support side, they are the operational backbone of the branch office — handling customer-facing interactions, processing invoices and receipts, and making sure the administrative side of the business stays organized and professional.

Contractor General is a company in build mode. This role requires flexibility, a willingness to pitch in where needed, and comfort operating without a fully defined playbook. The right person is detail-oriented, trustworthy with confidential information, and brings a customer-first attitude to everything they do.

Key Responsibilities

Bookkeeping & Financial Management

• Maintain accurate financial records using bookkeeping software (QuickBooks or similar) and Google Sheets
• Process accounts payable and receivable — paying bills, collecting outstanding balances, and managing creditor payments in a timely manner
• Reconcile all accounts on a regular basis to ensure accuracy and identify discrepancies
• Prepare financial statements, income and expenditure reports, and accounting summaries for management review
• Draw up the trial balance and year-end balance sheet
• Calculate and assist with tax preparation; stay current on applicable state and federal financial regulations
• Assist with audit preparation and provide supporting documentation as needed
• Maintain and secure all financial records — current and historical — in an organized and confidential manner
• Manage the petty cash fund, including tracking disbursements and replenishment
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Office Operations & Customer Service

• Process sales invoices, receipts, and returns accurately and in a timely manner
• Handle customer inquiries and complaints promptly and professionally, representing Contractor General in a positive and caring manner
• Maintain customer confidence by keeping service and financial information appropriately confidential
• Order and maintain office supplies inventory
• Maintain a clean, organized, and professional work environment
• Participate in ongoing training and professional development to stay current with relevant tools, regulations, and best practices

Other Duties

• Support the General Manager and broader team with administrative tasks, special projects, and operational needs as the business grows and evolves
• Other duties as assigned — we are building something here, and everyone on the team pitches in
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Qualifications

Required

• High school diploma or equivalent
• 2+ years of experience in bookkeeping, office administration, or a similar role
• Proficiency with bookkeeping or accounting software (QuickBooks or similar)
• Strong working knowledge of Google Workspace, particularly Google Sheets
• Solid understanding of basic accounting principles and financial recordkeeping
• High degree of accuracy, attention to detail, and organizational ability
• Strong interpersonal and communication skills with a customer-first attitude
• Ability to handle sensitive and confidential information with discretion
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
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Preferred

• Associate’s degree in Accounting, Business, or a related field
• Experience in construction supply, building materials, or a trade-based business
• Familiarity with accounts payable and receivable in a product distribution or manufacturing environment
• Experience supporting HR or personnel administration functions
• Exposure to inventory reconciliation or operational cost tracking
• QuickBooks certification or equivalent credential
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