Bookkeeper/Office Manager

Talenthop; United States; Ibrido; USD 80.000 - 100.000; Tempo pieno

Descrizione del lavoro

TalentHop is seeking a skilled BOOKKEEPER/OFFICE MANAGER to support financial and operational infrastructure as the organization scales. The role ensures accurate financial records, billing processes, onboarding, and scheduling for a high-performance team.

You will manage accounts payable/receivable, prepare reports, and coordinate with accountants, while maintaining licensing compliance and facilitating smooth daily operations across a distributed workforce.

Competenze

• Associate or bachelor’s degree required.
• Minimum 5 years bookkeeping and office management experience.
• Proficiency with QuickBooks Online and Clio.
• Strong discretion handling sensitive information.

Mansioni

• Manage accounts payable, receivable, and expense tracking.
• Prepare financial reports and assist with budgeting and forecasting.
• Generate and manage client invoices through Clio billing software.
• Prepare and handle sales tax filings.
• Coordinate with accountants for tax filings and financial compliance.
• Oversee administrative operations and internal processes.
• Maintain state licensing compliance and renewals.
• Schedule investigative and security assignments and manage team availability.
• Review insurance policies, applications, and audits.
• Maintain and improve office systems, tools, and documentation.
• Coordinate equipment, software access, and resources for team members.
• Provide administrative, facilities, and IT-related support for NY office staff.
• Lead new employee onboarding, including paperwork, orientation, and system setups.
• Maintain personnel records and support internal HR communications.

Conoscenze

QuickBooks Online

Clio Billing

Organizational Skills

Time Management

Communication Skills

Formazione

Associate or Bachelor's degree

Strumenti

Clio

Billing Software

Accounting Software

Descrizione del lavoro

The organization operates in the independent investigations, business intelligence, and risk management sector, based in Westchester County, NY. It addresses challenges related to managing complex risk and investigative needs by providing specialized services that support client security and intelligence requirements.

About the Opportunity:

The BOOKKEEPER/OFFICE MANAGER role is designed to support the organization’s financial and operational infrastructure as it scales. This position is crucial for maintaining accurate financial records, managing billing processes, and overseeing operational functions such as onboarding and scheduling. The role contributes by ensuring smooth daily operations and supporting a high-performance culture within the team.

Responsibilities:

• Manage accounts payable, receivable, and expense tracking
• Prepare financial reports and assist with budgeting and forecasting
• Generate and manage client invoices through Clio billing software
• Prepare and handle sales tax filings
• Coordinate with accountants for tax filings and financial compliance
• Oversee administrative operations and internal processes
• Maintain state licensing compliance and renewals
• Schedule investigative and security assignments and manage team availability
• Review insurance policies, applications, and audits
• Maintain and improve office systems, tools, and documentation
• Coordinate equipment, software access, and resources for team members
• Provide administrative, facilities, and IT-related support for NY office staff
• Lead new employee onboarding, including paperwork, orientation, and system setups
• Maintain personnel records and support internal HR communications
• Assist in fostering a positive remote or hybrid work culture

Requirements:

• Associate or bachelor’s degree
• Minimum 5 years bookkeeping and office management experience, preferably in small to medium businesses or professional services
• Advanced proficiency with QuickBooks Online
• Experience with Clio or similar billing software for hourly billing/time tracking
• Strong organizational skills and discretion handling sensitive information
• Comfortable managing scheduling and workflows for a distributed team
• Proactive, resourceful, and solutions-oriented
• Excellent time management and communication skills
• Ability to prioritize tasks and manage multiple projects
• Self-starter mentality
• Fluency in an additional language is desired but not required

Pay Range and Compensation Package:

• Compensation ranges from $80,000 to $100,000, dependent on role specifics, location, qualifications, experience, skills, and certifications

Equal Opportunity Statement:

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.