Bookkeeper-Office Manager

MDS Fulfillment, Inc.; Milwaukee (WI); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

Retirement benefits

Job summary

MDS Fulfillment, Inc. is seeking a skilled Bookkeeper–Office Manager to join our Milwaukee team. This full-time, in-person role focuses on accurate financial records, day-to-day bookkeeping, and supporting general office operations.

You will manage AP/AR, coordinate with our outsourced payroll provider, reconcile accounts, and maintain QuickBooks Online with discipline and integrity. Strong organizational skills are essential.

Qualifications

• 2+ years of hands-on bookkeeping or accounting experience.
• Strong knowledge of QuickBooks Online and Excel.
• GAAP understanding and accrual accounting basics.

Responsibilities

• Manage accounts payable and accounts receivable.
• Coordinate with outsourced payroll provider.
• Maintain and reconcile client prepaid shipping escrow accounts.
• Complete bank and credit-card reconciliations.
• Prepare monthly accruals and routine journal entries.
• Maintain accurate records in QuickBooks Online.
• Review financial transactions for accuracy and proper documentation.
• Monitor receivables and assist with collection follow‑up.
• Maintain organized accounting and administrative records.
• Support general office administration and vendor coordination.

Skills

Detail oriented

Organized

Independent worker

Tools

QuickBooks Online

Excel

Job description

MDS Fulfillment is looking for an experienced Bookkeeper–Office Manager to join our team in Milwaukee.

This is an important, hands‑on position for someone who enjoys managing the details, keeping financial records accurate, and helping an office run smoothly. You will oversee the company’s day‑to‑day bookkeeping responsibilities and provide administrative support to our Milwaukee operation.

LOCATION

Full‑time, in‑person position

COMPENSATION

• $30–$40 per hour, based on experience
• Medical and retirement benefits

WHAT YOU’LL DO

• Manage accounts payable and accounts receivable
• Coordinate with our outsourced payroll provider
• Maintain and reconcile client prepaid shipping escrow accounts
• Complete bank and credit‑card reconciliations
• Prepare monthly accruals and routine journal entries
• Maintain accurate records in QuickBooks Online
• Review financial transactions for accuracy and proper documentation
• Monitor receivables and assist with collection follow‑up
• Maintain organized accounting and administrative records
• Support general office administration and vendor coordination

WHAT WE’RE LOOKING FOR

• Previous bookkeeping, accounting, or related financial experience
• At least two years of hands‑on QuickBooks Online experience
• Experience with accounts payable, accounts receivable, payroll coordination, and account reconciliation
• Working knowledge of accrual accounting and GAAP
• Strong Excel and general computer skills
• Excellent organization, accuracy, and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professional judgment when handling confidential information
• A dependable, proactive approach and the ability to work independently

ABOUT MDS FULFILLMENT

MDS Fulfillment is an established third‑party logistics and distribution company with operations in Milwaukee and Phoenix. We help established brands manage warehousing, order fulfillment, distribution, kitting, assembly, packaging, and other value‑added services.

Our business has been operating since 1976, and we have built our reputation by providing responsive service, flexible solutions, and reliable execution for our clients.

If you are an experienced bookkeeping professional looking for a stable, meaningful role where your work will have a direct impact on the business, we would like to hear from you.

MDS Fulfillment, Inc. is an equal opportunity employer.