Bookkeeper/Office Manager

Time Savers Construction Services; Attleboro Falls (MA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a highly organized and detail-oriented Bookkeeper/Office Manager to oversee daily operations and maintain accurate financial records. This dual role requires a skilled professional adept at managing office functions while handling bookkeeping tasks such as processing invoices and preparing financial reports. The ideal candidate will streamline office processes, ensure compliance with financial regulations, and provide essential support to both the team and management. Join a collaborative environment that values efficiency and empowers all stakeholders to achieve success.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401K

Holiday Pay

Paid Time Off

Referral Program

Qualifications

• Proven experience as a Bookkeeper and/or Office Manager is essential.
• Strong knowledge of accounting principles and financial software required.

Responsibilities

• Oversee office supply inventory and ordering, ensuring smooth operations.
• Maintain QuickBooks records, including data entry and invoice reconciliation.

Skills

Bookkeeping

Office Management

Accounting Principles

QuickBooks

Microsoft Office Suite

Organizational Skills

Communication Skills

Problem-Solving

Tools

QuickBooks

ERP Systems

CRM Systems

FMS

Job description

Founded in 1984, Time Savers Construction Services has been the leader in open shop construction support services across New England. We envision becoming the indispensable partner for our customers, providing innovative cleaning, staffing, and support services to optimize efficiency. Our core markets include commercial developments, multifamily, residential, senior housing, hospitality, education, health care, and much more. At Time Savers, we foster a collaborative environment that optimizes efficiency, streamlines processes, and empowers all stakeholders to achieve success. We continuously strive to recruit, develop, and retain the best talent.

We are seeking a highly organized and detail-oriented bookkeeper/office manager to oversee daily operations and maintain accurate financial records. This dual role requires a skilled professional who can manage office functions efficiently while handling bookkeeping tasks such as processing invoices, reconciling accounts, and preparing financial reports. The ideal candidate will be able to streamline office processes, ensure compliance with financial regulations, and provide support to both the team and management.

Hours:

Monday through Friday, 8am to 5pm.

Duties & Responsibilities

1. Oversee office supply inventory and ordering.
2. Assist with budget preparation and financial forecasting; support Time Savers budget maintenance.
3. Ensure data entry into QuickBooks and other financial systems.
4. Maintain weekly, monthly, quarterly, and annual financial reports.
5. Manage office technology, software updates, and assist in system enhancements (ERP, CRM, FMS).
6. Maintain employee HR files, company policies, and procedures.
7. Provide administrative support to GM and PMs.
8. Prepare materials and reports for President, Operations, and GM for weekly, monthly, and quarterly reviews.
9. Track and report expenses.
10. Support President with various projects and analysis.
11. Ensure smooth office operations and track office expenses.
12. Process and analyze financial data; identify areas for improvement.
13. Manage external phone calls and route to appropriate staff.
14. Maintain QuickBooks records: data entry, invoice reconciliation, payroll, journal entries, expense coding (AR/AP), and report generation.
15. Assist with recruiting: post job listings, review applicants, and help prepare departmental meetings and materials.

Skills & Qualifications:

1. Proven experience as a Bookkeeper and/or Office Manager.
2. Strong knowledge of accounting principles, financial software (QuickBooks, etc.), and Microsoft Office Suite.
3. Exceptional organizational and multitasking abilities.
4. Excellent communication skills, both written and verbal.
5. Attention to detail and problem-solving capabilities.
6. Ability to work independently and as part of a team.

Benefits include:

1. Health Insurance
2. Dental Insurance
3. Vision Insurance
4. 401K
5. Holiday Pay
6. Paid Time Off
7. Referral Program

Pay:

1. Competitive Benefits Package
2. Weekly Pay