Bookkeeper/Office Assistant

Fbfm; Champaign (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Fbfm is seeking a detail-oriented Bookkeeper/Office Assistant to support clerical and accounting tasks in a dynamic office environment. The role includes making monthly QuickBooks entries for clients and aiding with daily operations to ensure efficiency and accuracy.

The ideal candidate has at least 1 year of bookkeeping experience, strong organizational skills, and the ability to manage multiple tasks under pressure.

Qualifications

• At least 1 year of bookkeeping experience.
• Proficiency in MS Office and basic computer skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Provide accounting and clerical support to staff as needed.
• Enter monthly QuickBooks entries for clients and manage office operations.
• Maintain databases, calendars, and handle mail and reception duties.
• Assist with W‑2 and 1099 preparation and incoming messages.

Skills

Bookkeeping

MS Office

Time management

Independent work

QuickBooks

Tools

QuickBooks

Job description

Position Purpose:

The Bookkeeper and Office Assistant supports the office and performs clerical and accounting tasks. This role involves making monthly QuickBooks accounting entries for clients and assisting with a variety of office operations. The ideal candidate is a detail-oriented professional who thrives under pressure, demonstrates discretion, and embraces innovative solutions for improved results.

Job Title: Bookkeeper/Office Assistant

The Bookkeeper and Office Assistant supports the office and performs clerical and accounting tasks. This role involves making monthly QuickBooks accounting entries for clients and assisting with a variety of office operations. The ideal candidate is a detail-oriented professional who thrives under pressure, demonstrates discretion, and embraces innovative solutions for improved results.

Reports to:

Farm Business Consultant

Position Duties:

• Provides accounting and clerical support to staff as needed.
• Oversees information flow and daily office operations to ensure efficiency.
• Manages incoming messages, including appointment cancellations and rescheduling.
• Assists in managing field staff calendars.
• Monitors office supply levels and handle restocking needs.
• Enters financial data into QuickBooks and other accounting systems.
• Builds and maintains trusting relationships with clients.
• Maintains and updates databases, including mailing and contact lists.
• Retrieves, sorts, and distributes incoming mail; prepare and send outgoing mail.
• Performs receptionist duties, including answering and directing calls.
• Conducts check accounting and processing.
• Assists in preparing W-2 and 1099 forms.
• Provides support to staff with questions and additional tasks as required.

Qualifications and Requirements:

• Experience: At least 1 year of bookkeeping experience (preferred).
• Familiarity with office equipment and proficiency in office management procedures.
• Strong organizational and time management skills.
• Proficiency in MS Office and general computer aptitude.
• Ability to work independently and handle multiple tasks efficiently.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

This role offers a dynamic work environment where your organizational skills and accounting expertise will directly contribute to the company’s success.