Bookkeeper & Office Administrator - On-Site (New Rochelle)

Castaways Yacht Club; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Castaways Yacht Club in New Rochelle, NY seeks an experienced Bookkeeper & Office Administrator to manage day-to-day bookkeeping and office operations. This person will handle AP/AR, payroll processing, bank reconciliations, and monthly close tasks, working closely with management to keep financials accurate and up-to-date.

The role requires self-motivation, strong communication, and the ability to multitask in a small-office setting.

Qualifications

• 5+ years of hands-on QuickBooks experience.
• Solid bookkeeping experience including AP, AR, reconciliations, journal entries, and month-end procedures.
• Experience with payroll; Paychex experience is a plus.
• Strong computer skills and confidence learning new software.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage accounts payable and accounts receivable.
• Complete bank and credit card reconciliations.
• Prepare journal entries and assist with month-end close.
• Generate routine financial reports for management.
• Review customer and service invoices for accuracy.
• Resolve routine accounting discrepancies and billing questions.
• Assist with basic job-cost tracking.
• Process payroll through Paychex.
• Coordinate new-hire paperwork and employee onboarding.
• Maintain employee and HR records.
• Assist with day-to-day employee administration.
• Keep daily office operations organized and moving efficiently.
• Provide administrative support to management and the sales team.
• Coordinate purchasing and communicate with vendors.
• Assist with vendor pricing and service agreements.
• Maintain insurance and other business documentation.
• Learn and use our work-order/service management software.
• Help troubleshoot everyday office technology issues.
• Identify opportunities to simplify and improve office processes.
• Pitch in wherever needed to help the business run smoothly.

Skills

QuickBooks

Accounts payable

Accounts receivable

Payroll

Month-end close

Financial reporting

Vendor management

Office administration

Communication

Education

Associate degree in accounting

Tools

Paychex

Job description

Castaways Yacht Club in New Rochelle, NY seeks an experienced Bookkeeper & Office Administrator to manage day-to-day bookkeeping and office operations. This person will handle AP/AR, payroll processing, bank reconciliations, and monthly close tasks, working closely with management to keep financials accurate and up-to-date.

The role requires self-motivation, strong communication, and the ability to multitask in a small-office setting.