Bookkeeper/Office Administrator

Beacon Hill Staffing Group, LLC; Philadelphia (Philadelphia County); On-site; USD 37,000 - 44,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Bookkeeper/Administrator for a manufacturing client in Philadelphia, PA on a contract-to-hire basis. The position offers $27/hr to $32/hr depending on experience and exposure to month-end and year-end close activities.

The ideal candidate will have a solid bookkeeping background, payroll support experience, and comfort in a manufacturing environment. Responsibilities include AP/AR, payroll, reconciliations, GL entries, and HR administrative support.

Qualifications

• 3+ years of bookkeeping, accounting, or full-charge bookkeeping experience.
• Experience with Accounts Payable, Accounts Receivable, payroll, reconciliations, and general ledger accounting
• Experience with an ERP or accounting software required
• Proficiency in Microsoft Excel, Word, and Outlook
• Knowledge of onboarding, employee records management, and HR administration
• Strong organizational skills with exceptional attention to detai
• Accounting degree or equivalent work experience

Responsibilities

• Manage full-cycle Accounts Payable and Accounts Receivable
• Process payroll and maintain employee payroll records
• Perform bank and credit card reconciliations
• Prepare journal entries and maintain the general ledger
• Assist with monthly financial reporting and cash flow tracking
• Support job costing, purchase order management, and vendor invoice processing
• Coordinate annual tax preparation activities with the outside CPA
• Maintain employee records, I-9 documentation, and personnel files
• Facilitate onboarding, offboarding, and benefits administration
• Track PTO, leave requests, and employee compliance documentation
• Provide recruiting support through job postings, candidate screening, and interview scheduling
• Assist with workers' compensation reporting and OSHA log maintenance
• Support administrative operations across multiple affiliated business entities

Skills

3+ years bookkeeping

Excel/Word/Outlook

Payroll support

Education

Accounting degree or equivalent

Tools

ERP software

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

A Beacon Hill client in the manufacturing industry is seeking a Bookkeeper/Administrator to join their team in Philadelphia, PA. This is a contract to hire opportunity offering $27/hr to $32/hr hourly, depending on experience. It's a great opportunity for someone with bookkeeping experience who is looking for long term stability and the chance to grow within a structured accounting environment while gaining exposure to month end and year end close activities. The ideal candidate will bring a strong bookkeeping background, experience supporting HR functions, and comfortable in a manufacturing environment.

Position Summary:

• Manage full-cycle Accounts Payable and Accounts Receivable
• Process payroll and maintain employee payroll records
• Perform bank and credit card reconciliations
• Prepare journal entries and maintain the general ledger
• Assist with monthly financial reporting and cash flow tracking
• Support job costing, purchase order management, and vendor invoice processing
• Coordinate annual tax preparation activities with the outside CPA
• Maintain employee records, I-9 documentation, and personnel files
• Facilitate onboarding, offboarding, and benefits administration
• Track PTO, leave requests, and employee compliance documentation
• Provide recruiting support through job postings, candidate screening, and interview scheduling
• Assist with workers' compensation reporting and OSHA log maintenance
• Support administrative operations across multiple affiliated business entities

Technical Qualifications:

• 3+ years of bookkeeping, accounting, or full-charge bookkeeping experience
• Experience with Accounts Payable, Accounts Receivable, payroll, reconciliations, and general ledger accounting
• Experience with an ERP or accounting software required
• Proficiency in Microsoft Excel, Word, and Outlook
• Knowledge of onboarding, employee records management, and HR administration
• Strong organizational skills with exceptional attention to detai
• Accounting degree or equivalent work experience

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.Beacon Hill. Employing the Future