Bookkeeper - Hourly

Archdiocese of Seattle; Lacey, Yelm (WA, WA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Pension / 403(b)

HSA / FSA

Sick leave

Job summary

Sacred Heart Parish in Lacey, WA is seeking a Regional Bookkeeper to provide bookkeeping services for the parish in accordance with Archdiocesan policies. The role covers multiple locations and includes managing accounts payable/receivable, payroll, and compliance reporting. Reports to Jackie Shirley.

The position requires strong attention to detail, experience with QuickBooks Online and Microsoft 365, and the ability to travel between parish locations. Benefits are included.

Qualifications

• Experience in a bookkeeping, accounting, or similar role.
• Must be able to travel between locations.
• Experience with Microsoft365 strongly preferred.
• Experience with QuickBooks Online preferred.
• Strong attention to detail and accuracy in financial reporting and data entry.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to communicate and collaborate with parish staff, volunteers, and archdiocesan staff.

Responsibilities

• Maintains accounts payable and receivable ledgers, prepares and submits a financial statement monthly.
• Maintains parish banking accounts and verifies expenditures.
• Reconciles bank statements monthly.
• Tracks monthly staff payroll and ensures tax withholding and timely government reports.
• Accounts for all parish contributions and deposits weekly.
• Coordinates volunteers for money-counting and record-keeping.
• Administers benefits for parish employees (pension, insurance, 403(b), etc.).
• Supports annual parish budget preparation with financial information and forecasts.
• Serves as staff to Parish Finance Council as requested.

Skills

Attention to detail

Organizational skills

Effective communication

Travel to multiple locations

Tools

Microsoft 365

QuickBooks Online

Paycom

Pushpay

Job description

Job Details: Job Location: 0084 Sacred Heart Parish, Lacey - Lacey, WA 98503, Position Type: Full Time, Salary Range: $21.00 - $26.00 Hourly, Nisqually Basin Catholic Churches

Reports to: Jackie Shirley

Sacred Heart Parish | Saint Columban Parish | Saint Peter’s Mission

ARCHDIOCESE OF SEATTLE

Location: All Parishes

Position: Regional Bookkeeper

POSITION PURPOSE: Provide bookkeeping services for the parish, in accordance with Archdiocesan administration and finance policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES

• Maintains accounts payable and receivable ledgers, prepares and submits a financial statement to the pastor and Finance Council on a monthly basis.
• Maintains all parish banking accounts, processes check requests, and verifies authorization for expenditures in all program and operating accounts.
• Reconciles bank statements on a monthly basis.
• Tracks monthly staff payroll through PayCom. Assures all appropriate taxes are withheld and that quarterly government reports are prepared and submitted in a timely manner.
• Accounts for all contributions to the parish and deposits parish collections on a weekly basis.
• Coordinates volunteers for money-counting and record-keeping.
• Administers the pension, medical, dental, life, long-term disability insurance, Tax Deferred Annuity and Premium Only Programs for parish employees.
• Ensures all funds are deposited, either personally or by submitting them to the Pastoral Assistant for Administration for deposit.
• Provide assistance to pastoral leader and others as directed in the preparation of the annual parish budget. Provides financial information including current budget allocations, year-to-date balances and anticipated financial needs for the future.
• Serves as staff to the Parish Finance Council as requested.
• Provides bookkeeping services and advice for those who direct the various fund-raising efforts for the parish, including the Annual Catholic Appeal, Sacrificial Giving and special collections.
• Maintains a level of knowledge and skills required for the bookkeeping profession. This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.

Qualifications

• Experience in a bookkeeping, accounting, or similar role
• Excellent organizational skills and attention to detail
• Must be able to maintain separate books for three different locations.
• Must be able to travel between locations
• Experience with Microsoft365 strongly preferred
• Experience with QuickBooks Online preferred
• At least two years of bookkeeping experience.
• Familiarity with QuickBooks Online and Microsoft 365.
• Familiarity with Pushpay and Paycom preferred.
• Strong attention to detail and accuracy in financial reporting and data entry.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to communicate and collaborate in an effective, professional manner with parish staff, volunteers, and archdiocesan staff.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits

• Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.