Bookkeeper - Hourly

4000 Archdiocese Of Seattle Payroll Svc; Lacey, Yelm (WA, WA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical & dental

Vision

Pension & 403(b)

HSA/FSA

Holidays & leave

Job summary

Archdiocese of Seattle is seeking a Regional Bookkeeper to provide comprehensive parish bookkeeping services for Sacred Heart Parish in Lacey, WA, in line with archdiocesan policies. This full-time role manages accounts, payroll, and financial reporting across multiple parish locations.

You will coordinate contributions, assist in budgets, and support the Parish Finance Council while ensuring compliance and accuracy in all financial tasks.

Qualifications

• Experience in a bookkeeping, accounting, or similar role.
• Excellent organizational skills and attention to detail.
• Must be able to maintain separate books for three different locations.
• Must be able to travel between locations.
• Experience with Microsoft365 strongly preferred.
• Experience with QuickBooks Online preferred.
• Strong attention to detail and accuracy in financial reporting and data entry.

Responsibilities

• Maintains accounts payable and receivable ledgers, prepares and submits a monthly financial statement to the pastor and Finance Council.
• Maintains parish banking accounts, processes check requests, and verifies expenditure authorizations.
• Reconciles bank statements on a monthly basis.
• Tracks monthly staff payroll and ensures taxes are withheld and quarterly reports are filed.
• Accounts for contributions to the parish and deposits weekly.
• Coordinates volunteers for money-counting and record-keeping.
• Administers pension, medical, dental, life, long-term disability, and other benefits for parish employees.
• Supports budget preparation and provides financial information to leadership.
• Serves as staff to Parish Finance Council and assists fundraising efforts.

Skills

Bookkeeping experience

Organizational skills

Detail oriented

Payroll tracking

Communication

Microsoft 365

QuickBooks Online

Multi-location bookkeeping

Tools

Paycom

Pushpay

QuickBooks Online

Microsoft 365

Job description

Job Details: Job Location: 0084 Sacred Heart Parish, Lacey - Lacey, WA 98503, Position Type: Full Time, Salary Range: $21.00 - $26.00 Hourly, Nisqually Basin Catholic Churches

Reports to: Jackie Shirley

Sacred Heart Parish | Saint Columban Parish | Saint Peter’s Mission

ARCHDIOCESE OF SEATTLE

Location: All Parishes

Position: Regional Bookkeeper

POSITION PURPOSE: Provide bookkeeping services for the parish, in accordance with Archdiocesan administration and finance policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES

• Maintains accounts payable and receivable ledgers, prepares and submits a financial statement to the pastor and Finance Council on a monthly basis.
• Maintains all parish banking accounts, processes check requests, and verifies authorization for expenditures in all program and operating accounts.
• Reconciles bank statements on a monthly basis.
• Tracks monthly staff payroll through PayCom. Assures all appropriate taxes are withheld and that quarterly government reports are prepared and submitted in a timely manner.
• Accounts for all contributions to the parish and deposits parish collections on a weekly basis.
• Coordinates volunteers for money-counting and record-keeping.
• Administers the pension, medical, dental, life, long-term disability insurance, Tax Deferred Annuity and Premium Only Programs for parish employees.
• Ensures all funds are deposited, either personally or by submitting them to the Pastoral Assistant for Administration for deposit.
• Provide assistance to pastoral leader and others as directed in the preparation of the annual parish budget. Provides financial information including current budget allocations, year-to-date balances and anticipated financial needs for the future.
• Serves as staff to the Parish Finance Council as requested.
• Provides bookkeeping services and advice for those who direct the various fund-raising efforts for the parish, including the Annual Catholic Appeal, Sacrificial Giving and special collections.
• Maintains a level of knowledge and skills required for the bookkeeping profession. This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.

Qualifications

• Experience in a bookkeeping, accounting, or similar role
• Excellent organizational skills and attention to detail
• Must be able to maintain separate books for three different locations.
• Must be able to travel between locations
• Experience with Microsoft365 strongly preferred
• Experience with QuickBooks Online preferred
• At least two years of bookkeeping experience.
• Familiarity with QuickBooks Online and Microsoft 365.
• Familiarity with Pushpay and Paycom preferred.
• Strong attention to detail and accuracy in financial reporting and data entry.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to communicate and collaborate in an effective, professional manner with parish staff, volunteers, and archdiocesan staff.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits

• Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.