Bookkeeper for Parish (NE)

AOB; Middletown (MD); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

Health, dental, vision

Paid holidays

Paid sick time

403(b) plan with employer contribution

Job summary

Holy Family Catholic Community in Middletown, MD seeks a detail-oriented Bookkeeper for a 20-hour-per-week role. You will support financial operations, emphasize transparency, and collaborate with the Pastor, staff, and volunteers to steward parish resources.

Responsibilities include managing AP/AR, payroll, offertory tracking, and preparing reports for the finance committee and Archdiocese compliance.

Qualifications

• Experience with accounting, bookkeeping, QuickBooks, spreadsheets (including pivot tables), payroll, and donation tracking.
• Understand nonprofit or parish financial practices (preferred).
• Trustworthy, detail-oriented, and organized; able to maintain confidentiality.

Responsibilities

• Maintain records for AP, AR, payroll, and revenue.
• Process vendor payments and bi-weekly payroll.
• Track offertory, deposits and parish revenue; prepare monthly reports.

Skills

QuickBooks

Payroll

Donations

Spreadsheets

Pivot tables

Donor tracking

Tools

ParishSoft

Job description

Holy Family Catholic Community, located in Middletown, MD, is seeking a detail-oriented and mission driven Bookkeeper to support the financial operations of the parish. This part-time role (20 hours/week) ensures transparency, accountability, and good stewardship of parish resources while working closely with the Pastor, staff and volunteers.

Essential Functions

Financial Operations & Oversight

• Maintain accurate records for all transactions, including AP, AR, payroll, and revenue
• Process vendor payments and bi-weekly payroll
• Track offertory, deposits, and parish revenue
• Prepare monthly report for finance committee
• Prepare financial documentation for Pastor review
• Maintain employee payroll files

Stewardship & Revenue Management

• Oversee donation processing and post weekly giving
• Manage envelope and digital giving (ParishSoft)
• Monitor trends in offertory and giving patterns; share insights with Pastor

Reporting & Compliance

• Prepare weekly bulletin summaries and internal reports
• Submit quarterly/annual reports to the Archdiocese and Finance Committee
• Develop and monitor the annual parish budget
• Serve as the point of contact for internal audits

Additional Duties

• Track capital campaign pledges, contributions and expenditures
• Coordinate with the staff on major project documentation
• Select and distribute monthly Poor Box funds with the Pastor
• Administer FACTS and FCPTA tuition assistance for eligible parish families
• Take minutes for Finance Council and Corporator meetings
• Provide financial support to the Pastor and staff

Position Qualifications

• Are trustworthy, detail-oriented, and organized
• Have experience with accounting, bookkeeping, QuickBooks, spreadsheets (including pivot tables), payroll, and donation tracking
• Communicate clearly and work well with staff and volunteers
• Understand nonprofit or parish financial practices (preferred)
• Want to align your skills with the mission of the Church
• Effectively manage time and strong communication skills.
• Ability to maintain confidentiality.
• Support and adhere to Archdiocese of Baltimore policies.

This is a part-time position (20 hours per week), with scheduling flexibility and a chance to grow your impact in a vibrant and faith-filled community. You'll play a key role in sustaining the spiritual and pastoral mission of the parish through responsible and transparent financial administration. We offer a competitive compensation package, including paid sick time off, paid holidays, and opportunities for continuing education and training through the Archdiocese of Baltimore.

Why Join Us?

At Holy Family Catholic Community, your work behind the scenes makes ministry possible. You'll be part of a dedicated, mission-focused team working to build a stronger, more vibrant Church community—both spiritually and operationally.

Pay Range: $21.10 - $25.49, Hourly

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.