BOOKKEEPER - Full-time

Archspm; Stillwater (MN); On-site; USD 28,000 - 38,000; Full time

Job summary

St. Croix Catholic School in Stillwater, MN is seeking a Bookkeeper. This full-time position is 30-32 hours per week, non-exempt and benefit eligible, primarily Monday-Friday.

The role assists with day-to-day accounting and financial processing in a church-affiliated school. Responsibilities include cash handling, accounts payable, tuition recording, donor reconciliation, and maintaining confidential records.

Qualifications

• Experience with school or church financials preferred.
• Knowledge of basic accounting principles and internal controls.
• Ability to handle confidential information and maintain data integrity.

Responsibilities

• Cash and Revenue Handling: Collect and record all monies and enter in ledgers; prepare deposits and reconcile donations.
• Accounts Payable: Record bills, process checks weekly, and reconcile credit card charges.
• Other Accounting Duties: Manage tuition records, discounts, scholarships, and aging reports; assist with inquiries.
• Safe Environment: Complete required background checks and training on a regular cadence.

Skills

Cash handling

Accounts payable

Financial reconciliation

Data entry

Attention to detail

Communication

Education

Associate degree in accounting

Tools

Excel

Accounting software

Job description

St. Croix Catholic School in Stillwater, MN is seeking a Bookkeeper. This is a full-time 30-32 hours per week, non-exempt, benefit eligible position working primarily Monday-Friday.

Job Purpose

Assist with day-to-day duties in the accounting department for St. Croix Catholic School.

Statement on Working for the Catholic Church

Employment in and by the Church is substantially different from secular employment. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their behavior must not violate the faith, morals or laws of the Church or the Archdiocese of Saint Paul and Minneapolis, such that it can embarrass the Church or give rise to scandal. It is preferred that this employee be a Catholic. It is expected that all employees respect Catholic doctrine and religious practices. Reasonable accommodation for the religious practice of employees not of the Catholic faith will be provided.

Representative Responsibilities

The responsibilities listed below are representative responsibilities intended to describe the general nature and level of work performed by employee assigned to this position. It is not intended to be an exhaustive list of responsibilities of this position.

1. Cash and Revenue Handling
   • Collect and record all monies, including electronic payments, and enter in accounting and subsidiary ledgers.
   • Prepare deposits for all bank accounts; take deposits to the bank as needed.
   • Reconcile donations to subsidiary ledgers monthly, working with Finance Manager and Director of Advancement as needed to ensure entries reflect donor intentions.
   • Work with office staff to ensure proper visibility of all student fee payments.
   • Assist with cash needs for school events.
2. Accounts Payable
   • Record bills and check requests in accounting software.
   • Process checks weekly.
   • Prepare inter-company invoices.
   • Record credit card charges and reconcile credit card accounts monthly.
   • Record expenditures of restricted donations and reconcile monthly.
   • Prepare new Accounts Payable folders annually.
3. Other Accounting Duties
   • Maintain Accounts Payable & Deposit records per retention policy guidelines.
   • Work with office staff to ensure tuition, discounts and scholarships are accurately recorded in accounting program at the beginning of school year and updated as needed for changes and withdrawals.
   • Reconcile Tuition accounts to subsidiary ledgers monthly.
   • Provide Principal and Director of Operations with Tuition aging reports at least quarterly.
   • Assist school families with inquiries about tuition and fee payments.
   • Use best practice guidelines for handling cash and confidential information.
   • Complete special projects as requested.
4. Safe Environment
   • Complete the background check process every 3 years.
   • Review Code of Conduct for Church Personnel annually.
   • Sign Code of Conduct for Church Personnel every 3 years.
   • Complete VIRTUS Safe Environment Training every 3 years.
   • Be a mandatory reporter for any suspected child abuse.
   • Always keep the safety of the environment at the forefront to ensure a safe environment for children and vulnerable adults.