Bookkeeper

Archdiocese of St. Louis; Perryville (MO); On-site; USD 24,796 - 35,817; Part time

Job summary

The Archdiocese of St. Louis is seeking a part-time Bookkeeper to manage day-to-day financial tasks and clerical duties under the supervision of the Pastor and Office Manager.

The role focuses on accounts payable, cash receipting, payroll processing, and maintaining the Status Animarum database, with other financial tasks as directed by the Business Manager.

Qualifications

• Catholic faith in good standing or strong understanding of Catholic teachings.
• 2+ years administrative/office experience.
• Proficiency with Microsoft Office; QuickBooks preferred.
• Ability to collaborate with Pastor, Office Manager and staff.
• Bachelor’s/Associate’s in Accounting or Business Admin preferred.

Responsibilities

• Handle weekly accounts payable and vendor payments in QuickBooks.
• Maintain vendor records and approve payments.
• Process weekly donations and receivables.
• Manage bank deposits and parish cash procedures.
• Review timecards and biweekly payroll.
• Reconcile monthly credit card statements.
• Assist with month-end close, reporting and analysis.
• Assist in preparing annual parish budgets.
• Maintain Status Animarum database.
• Create and process periodic reporting and statements.
• Coordinate office services and records control.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Bachelor’s or Associate’s in Accounting/Business Admin

Tools

Microsoft Excel

Microsoft Word

QuickBooks

Job description

Job Summary

The Bookkeeper is a part-time position with a flexible work schedule reporting to the Pastor and Office Manager. The Bookkeeper is responsible for managing various financial tasks and general office administrative duties. The primary focus of this role includes the handling of day-to-day tasks of accounts payable, cash receipting, payroll, maintaining the Status Animarum database, and other financial-related duties as directed by the Business Manager.

Job Responsibilities

• Manage weekly accounts payable and vendor payments in Quickbooks
• Maintain vendor records and coordinate payment approvals as necessary
• Assist with processing and recording of weekly donations and receivables
• Assist with Bank Deposits and cash procedures with parish organizations
• Review timecards and process payroll every two weeks
• Reconcile Credit Card Statements monthly
• Assist with month-end close procedures, ad hoc reporting and analysis as needed
• Assist in preparing annual parish budgets
• Maintain the Status Animarum database for the parish
• Create and process periodic reporting and statements as needed
• Coordinate administrative office services for themselves and others, records control and other administrative activities as directed by Pastor and/or Business Manager
• Collaborate with Office Manager, staff, and clergy to support financial operations and parish mission

Job Requirements

• Practicing Catholic in good standing with the Church or possessing a deep understanding of and respect for Catholic teachings
• Bachelor’s or Associate’s in Accounting/Business Administration preferred
• Minimum of 2 years of administrative/office experience
• Strong organizational and communication skills
• Attention to detail and accuracy of work
• Proficiency in using Microsoft Suite products (Excel, Word)
• Familiarity or proficiency in using Quickbooks would be a plus
• Demonstrated ability to work collaboratively with Pastor, Business Manager, parish staff, and volunteers with a mission-driven spirit

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.