Bookkeeping Assistant

Diocese of Tucson; Marana (AZ); On-site; USD 20,664 - 34,440; Part time

Job summary

Diocese of Tucson's St. Christopher Parish in Marana seeks a part-time Bookkeeping Assistant to record weekly collections, assist with payroll, and support payroll and benefits administration. The role emphasizes accuracy, integrity, and alignment with Catholic teachings.

Requires a bachelor’s in accounting or related field, 5 years bookkeeping experience, and proficiency with Word, Excel, and QuickBooks. CPA certification is a plus, with responsibilities including journal entries and audits as

Qualifications

• Bachelor’s degree in accounting or related field, or equivalent experience.
• Five years’ experience as a bookkeeper or accountant.
• Proficient with Word and Excel.
• Working knowledge of automated accounting and payroll systems; QuickBooks preferred.
• CPA Certification preferred.

Responsibilities

• Record weekly collections and cash receipts.
• Verify payroll time sheets and payroll records.
• Assist in directing and administering employee benefits.
• Oversee financial aspects of the parish and related fundraisers.
• Work with financial auditors as needed.
• May write and post journal entries to the general ledger; perform bank reconciliations.

Skills

Communication skills

Project management

Multitasking

Attention to detail

Organizational skills

Typing 50 WPM

10-key calculator

Leadership

Education

Bachelor’s degree in accounting

Five years’ experience as a bookkeeper or accountant

Proficient with Word and Excel

Working knowledge of QuickBooks

CPA Certification

Tools

Microsoft Word

Excel

QuickBooks

Job description

Job Title: Bookkeeping Assistant Status: Part time (8 hours/week)

Exemption Status: Non-exempt

Department/Location: St. Christopher Parish / Marana

Primary Function: Under the director of the pastor or other assigned manager, is responsible for recording and reporting of the weekly collections and other sources of revenue. May be asked to also assist with various bookkeeping functions, payroll, and assists in the administration of employee benefits. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

Essential Duties and Responsibilities

• Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church. The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
• Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey; strive to model the teaching of Jesus by attitude and example.
• Foster communication and works collaboratively with all other employees.
• Record weekly collections and other cash receipts.
• Verify the accuracy and proper approval of all payroll time sheets.
• Maintain payroll records and review payroll journal entries.
• Assist in directing and administering employee benefits.
• Oversee financial aspects of the parish and other related fundraisers as needed.
• Work with financial auditors as needed.
• May write and post journal entries to the general ledger.
• May perform bank reconciliations.
• May reconcile monthly credit card activity report to bank activity and credit card slips.
• May analyze expenses and purchase practices for savings.
• May maintain asset and vendor contract files.
• May process payments to vendors and others, maintain payable files.
• May track receivables and payables.
• May track project expenditures
• May prepare annual financial and other financial reports as necessary.
• May assist in organization and preparation of Board meetings, committee meetings and special events.
• Perform other duties as assigned.

Physical / Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in normal office environment.

Required Activities: Walking; sitting; standing; stooping; reaching; talking; hearing; carrying; and keyboarding.

Basic Qualifications

• Excellent communications skills including written, and verbal.
• Excellent project management skills and ability to manage multiple projects simultaneously.
• Flexibility in assessing needs and strategies and adapt appropriately in a ministerial environment.
• Carry out all responsibilities with balance, empathy, sensitivity, and patience; pay attention to detail and be well organized.
• Apply leadership skills as required.
• Type 50 WPM; proficient with 10 key calculators.
• Ability to work under minimal supervision.
• Professional bearing and clean and neat personal appearance.
• The ability to successfully complete a criminal history and background check.
• Ability to successfully pass a bookkeeping test.
• Clean and neat professional appearance.

Education and Experience

• Bachelor’s degree in accounting, Business, Public Administration, a related field from an accredited institution, or equivalent experience.
• Five years’ experience as an bookkeeper or accountant.
• Proficient with computer skills including Microsoft Word and Excel.
• Working knowledge of automated accounting and payroll systems, QuickBooks preferred.

Other/Preferred Skills

• CPA Certification

Covenants of Employment

St. Christopher Parish is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.