Bookkeeper - Contract

Ash Staging; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Ash Staging is seeking an Accounting Support professional for a 3-month contract role. The position involves supporting day-to-day transactional accounting in Sage Intacct, focusing on both Accounts Payable and Accounts Receivable functions.

Candidates should have a solid understanding of invoicing processes, attention to detail, and strong communication skills. Based on performance and business need, this role may transition to a permanent position.

Qualifications

• Proven experience in accounts payable and receivable functions.
• Familiarity with Sage Intacct or similar accounting software.
• Strong analytical skills with attention to detail.

Responsibilities

• Process and verify vendor invoices in Sage Intacct.
• Manage customer invoicing and follow up on overdue payments.
• Assist with month-end close activities.

Skills

Accounts Payable processing

Accounts Receivable management

Sage Intacct

Attention to detail

Communication skills

Job description

This is a 3-month contract Accounting Support role with exposure across Accounts Payable and Accounts Receivable functions. The role will support day-to-day transactional accounting in Sage Intacct, including invoice processing, billing, collections, reconciliations, and general bookkeeping support. This position is open to potential permanent hire based on performance and business need.

Position Requirements

Accounts Payable

• Process vendor invoices, ensuring accuracy, proper coding, and compliance with company policies
• Verify approvals and supporting documentation for invoices and expense reports
• Enter and post invoices in Sage Intacct in a timely and accurate manner
• Reconcile vendor statements and resolve discrepancies
• Communicate with vendors regarding invoice and payment inquiries
• Prepare and process weekly and monthly payment runs (checks, ACH, wires)
• Maintain accurate AP records across systems
• Collect and maintain W-9 forms and vendor banking information

Accounts Receivable

• Generate and issue customer invoices based on contract terms
• Post customer invoices in Sage Intacct
• Monitor outstanding invoices and follow up on overdue payments
• Process incoming payments (checks, ACH, and other electronic payments)
• Reconcile customer payments and resolve discrepancies in coordination with internal teams
• Maintain and reconcile the accounts receivable ledger

General Accounting & Support

• Assist with month-end close activities, including reconciliations and reporting support
• Support maintenance of the chart of accounts as needed
• Contribute to process improvements to increase efficiency and accuracy within accounting workflows
• Collaborate cross-functionally to resolve discrepancies and obtain required approvals

Attributes

• Strong communicator who proactively keeps stakeholders informed
• Highly detail-oriented with strong accuracy in transactional work
• Organized and able to manage multiple priorities simultaneously
• Thorough and analytical in reviewing financial data and resolving discrepancies
• Strong problem solver with a proactive, solutions-oriented mindset
• Comfortable working in a dynamic environment with evolving priorities

ASH NYC is committed to a policy of Equal Employment Opportunity and will not discriminate on any legally recognized basis, including race, age, color, religion, sex, marital status, sexual orientation, national origin, citizenship, or ancestry.