Accountant

Bell & Associates, Inc.; Livingston (NJ); On-site; USD 28,000 - 41,000; Part time

Job summary

Bell & Associates, Inc. is seeking an accounting support professional to assist across accounts payable, accounts receivable, reconciliations, and month-end close.

This long-term, part-time role (M/W/F) focuses on clearing backlog, keeping records organized, and preparing schedules for internal review. Responsibilities include coding vendor invoices, applying customer payments, reviewing aging, preparing weekly follow-ups, and supporting intercompany billbacks.

Qualifications

• 1–3 years of accounting/bookkeeping experience.
• Hands-on experience with MRI, Sage, and AVID — or other real estate accounting systems.
• Comfortable with reconciliations and invoice processing.
• Able to work independently.
• Available part-time for the duration of the assignment
• Comfortable managing linked/cross-referenced spreadsheets across multiple entities without mixing data.
• Formal accounting credential.
• Ability to multitask and to adapt to changing priorities.

Responsibilities

• Enter and code vendor invoices via AP system; batch for processing.
• Match invoices to purchase orders/receipts; flag missing documentation.
• Apply customer payments; process bank deposits and send backup for processing.
• Review aging reports; prepare and complete weekly follow-up list for overdue balances.
• Assist with rent bill preparation.
• Reconcile bank and credit card transactions; identify and document exceptions.
• Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs.
• Enter transactions into accounting software; keep records organized.
• Prepare adjusting-entry recommendations (posting requires authorization).
• Maintain commission payable schedules, support filings and vendor inquiries.
• Assemble reports, prepare schedules, and update accrual worksheets.
• Perform daily soft closes (A/P and cash management).
• Deliver end-of-day summary of completed work, open items, and follow-ups.
• Assist with pro-forma prep (revenue/expense data pulls, initial cash balances, tax & insurance inputs).
• Organize supporting files and maintain a backup-documents folder.

Skills

Reconciliations

Invoice processing

Independent work

Multitasking

Education

Formal accounting credential

Tools

MRI

Sage

AVID

Job description

Our client is looking for someone to provide accounting support across accounts payable, accounts receivable, reconciliations, and month-end close — clearing backlog, keeping records organized, and preparing schedules for internal review. This is a long-term part‑time role M/W/F.

Key Responsibilities

Accounts Payable

• Enter and code vendor invoices via AP system, batch for processing
• Match invoices to purchase orders/receipts; flag missing documentation

Accounts Receivable

• Apply customer payments; process bank deposits and send backup for processing
• Review aging reports; prepare and complete weekly follow-up list for overdue balances.
• Assist with rent bill preparation.

Reconciliations

• Reconcile bank and credit card transactions; identify and document exceptions
• Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs
• Enter transactions into accounting software; keep records organized
• Prepare adjusting‑entry recommendations (posting requires authorization)
• Maintain commission payable schedules, support filings and vendor inquiries

Month‑End Close Support

• Assemble reports, prepare schedules, and update accrual worksheets
• Perform daily soft closes (A/P and cash management)
• Deliver end‑of‑day summary of completed work, open items, and follow‑ups

Annual Budget Support

• Assist with pro‑forma prep (revenue/expense data pulls, initial cash balances, tax & insurance inputs)

Administrative

• Organize supporting files and maintain a backup‑documents folder

Qualifications

Must‑Have

• 1–3 years of accounting/bookkeeping experience.
• Hands‑on, verifiable experience with MRI, Sage, and AVID — or other real estate accounting systems
• Comfortable with reconciliations and invoice processing
• Able to work independently.
• Available part‑time for the duration of the assignment
• Comfortable managing linked/cross‑referenced spreadsheets across multiple entities without mixing data.
• Assist with intercompany/quarterly billbacks; maintain monthly reconciliation logs.
• Formal accounting credential.
• Ability to multitask and to adapt to changing priorities.