Bookkeeper & Administrative Assistant

GameHead; Elk Grove Village (IL); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Small team environment

Job summary

GameHead, a small team in Elk Grove Village making tabletop games and premium gaming mats, is looking for a meticulous bookkeeper/administrator. This role handles our QuickBooks records, invoicing, expense tracking, and basic HR paperwork while supporting day-to-day operations.

You’ll maintain accounts payable and receivable, generate month‑end reports, assist with vendor coordination, and help with benefits, events, and office tasks.

Qualifications

• 3–5 years of bookkeeping experience.
• Solid QuickBooks skills.
• Strong attention to detail.
• Good communication with vendors, employees, and team.
• Ability to manage multiple tasks.

Responsibilities

• Maintain books and record financial transactions.
• Prepare month-end closings, P&Ls, balance sheets.
• Track expenses and ensure correct categorization.
• Coordinate with vendors and partners; handle quotes.
• Assist with HR paperwork and benefits administration.
• Support event logistics and general office tasks.

Skills

Bookkeeping

A/P & A/R

Bank reconciliation

Financial reporting

Attention to detail

Communication

Multitasking

Tools

QuickBooks

Shopify

Job description

We're GameHead! We make small box board games and premium gaming mats and accessories for tabletop gamers. We're a small team working in Elk Grove Village, and we need someone who can handle our bookkeeping and administrative work.

The Day-to-Day

You'll be responsible for:

• Keep our books current in QuickBooks. We need someone who can handle accounts payable and receivable, reconcile bank statements, create and send invoices and quotes to wholesale customers and distributors, and maintain accurate financial records without constant supervision.
• Generate financial reports when needed. Month-end closings, P&Ls, balance sheets - the stuff that helps us understand how the business is doing.
• Track expenses and make sure everything's categorized correctly. We sell through multiple channels (direct, wholesale, distribution, Amazon), so keeping things organized matters.

Administrative Support

• Help coordinate with vendors and business partners. Sometimes that's getting quotes, sometimes it's following up on orders, sometimes it's scheduling.
• Assist with employee benefits administration and general HR paperwork.
• Support event logistics when we're running gaming conventions or attending trade shows.
• Handle general office tasks that keep things moving - filing, data entry, documentation, whatever needs doing.

What We're Looking For

You need to have:

• 3-5 years of bookkeeping experience. We need someone who's done this before and can work independently.
• Solid QuickBooks skills. You should be comfortable navigating the software and troubleshooting basic issues.
• Strong attention to detail. Numbers need to be right the first time.
• Good communication skills. You'll be working with vendors, employees, and our internal team.
• Ability to manage multiple tasks and prioritize. Some weeks are busier than others.

Nice to have:

• Experience with Shopify or e-commerce platforms
• Familiarity with the gaming or hobby industry
• Background supporting small businesses or family-owned companies

What You Get

• Salary: $39,000-$52,000 depending on experience
• 401(k) with company match
• Paid time off
• Small team environment where your work makes a visible difference

This is a primarily an in-office position in Elk Grove Village with some flexibility for partial remote work. We value face-to-face collaboration and being able to work through questions together when they come up.

GameHead is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.