Bookkeeper / Admin Support

AppleOne Employment Services; Reedley (CA); On-site; USD 37,000 - 40,000; Full time

Job summary

AppleOne Employment Services in Reedley, CA, is seeking a detail-oriented Bookkeeper / Admin Support to balance bookkeeping, AR, AP, reconciliations, and admin tasks in a fast-paced environment. The role supports multiple entities and collaborates with accounting and leadership teams for accurate financial recordkeeping.

Ideal candidates have 3+ years of bookkeeping experience, strong Excel skills, and a proactive, professional approach.

Qualifications

• Minimum of 3 years of experience in bookkeeping, Accounts Receivable, Accounts Payable, or a related accounting role.
• Solid understanding of accounting principles, financial documentation, reconciliations, and recordkeeping.
• Strong Microsoft Excel skills.
• Ability to process invoices, payments, deposits, account adjustments, vendor statements, and customer account information accurately.
• Excellent attention to detail, organization, follow-through, and deadline management.
• Strong communication and customer service skills for interacting with customers, vendors, management, and internal teams.
• Ability to manage competing priorities in a dynamic, fast-paced office environment.
• High level of professionalism, confidentiality, dependability, and accountability.

Responsibilities

• Process customer invoices, apply payments, prepare deposits, reconcile customer balances, and manage receivables across multiple business entities.
• Monitor aging reports, follow up on overdue accounts, research billing discrepancies, and respond to customer account inquiries.
• Process vendor invoices, verify coding and approvals, maintain AP records, reconcile vendor statements, and support payment processing.
• Maintain organized accounting records, vendor files, W-9 documentation, payment records, and assist with annual 1099 reporting.
• Support month-end close activities, AR and AP reconciliations, data entry, reporting, correspondence, and special projects.
• Provide administrative support to management and accounting teams, including answering phones, assisting with office operations, and supporting process improvements.

Skills

Bookkeeping

Accounts Receivable

Accounts Payable

Excel

Attention to detail

Communication

Deadline management

Multitasking

Tools

Sage 100

Job description

Job Summary

A well-established organization in the agricultural manufacturing and distribution industry is seeking a detail-oriented Bookkeeper / Admin Support professional for a direct-hire opportunity in Reedley, CA. This role is ideal for an experienced accounting support professional who enjoys balancing bookkeeping, Accounts Receivable, Accounts Payable, reconciliations, and administrative responsibilities in a fast-paced business environment.

The Bookkeeper / Admin Support position supports multiple related business entities and works closely with accounting and leadership teams. Candidates who enjoy accuracy, teamwork, dependable processes, and varied day-to-day responsibilities will find this to be a strong long-term opportunity with a stable and growing organization. The work environment offers supportive leadership, collaborative office operations, and the opportunity to contribute directly to financial recordkeeping, customer support, vendor management, and overall business efficiency.

Key Responsibilities

• Process customer invoices, apply payments, prepare deposits, reconcile customer balances, and manage receivables across multiple business entities.
• Monitor aging reports, follow up on overdue accounts, research billing discrepancies, and respond to customer account inquiries.
• Process vendor invoices, verify coding and approvals, maintain AP records, reconcile vendor statements, and support payment processing.
• Maintain organized accounting records, vendor files, W-9 documentation, payment records, and assist with annual 1099 reporting.
• Support month-end close activities, AR and AP reconciliations, data entry, reporting, correspondence, and special projects.
• Provide administrative support to management and accounting teams, including answering phones, assisting with office operations, and supporting process improvements.

Compensation and Benefits

• $27.00 to $29.00 per hour, depending on experience and qualifications.
• Direct-hire opportunity.
• Stable and growing organization.
• Opportunity to work closely with accounting and leadership teams.

Required Qualifications and Skills

• Minimum of 3 years of experience in bookkeeping, Accounts Receivable, Accounts Payable, or a related accounting role.
• Solid understanding of accounting principles, financial documentation, reconciliations, and recordkeeping.
• Strong Microsoft Excel skills.
• Ability to process invoices, payments, deposits, account adjustments, vendor statements, and customer account information accurately.
• Excellent attention to detail, organization, follow-through, and deadline management.
• Strong communication and customer service skills for interacting with customers, vendors, management, and internal teams.
• Ability to manage competing priorities in a dynamic, fast-paced office environment.
• High level of professionalism, confidentiality, dependability, and accountability.

Preferred Qualifications

• Experience working in a multi-company or multi-entity accounting environment.
• Proficiency with Sage 100.
• Prior experience in agricultural, manufacturing, distribution, or related business environments.
• Experience assisting with 1099 reporting, W-9 documentation, and vendor compliance records.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.