Nonprofit Bookkeeper & Administrative Assistant (QuickBooks)

LEGACY PROGRAMS INC; Inglewood (CA); Sur place; USD 50 000 - 70 000; Plein temps

Avantages offerts par ce poste

401(k)

Employee discounts

Paid time off

Résumé du poste

Legacy Programs, Inc. is seeking a dependable, detail-oriented Bookkeeper to support financial operations and maintain accurate accounting records in a nonprofit setting.

The role involves managing accounts payable/receivable, payroll-related entries, bank reconciliations, and preparing monthly financial reports Work will occur in a office environment with supervision from the Accounting Supervisor; experience with QuickBooks Online/Desktop and Excel is preferred, and familiarity with nonprofit

Qualifications

• High school diploma or equivalent.
• Working knowledge of bookkeeping principles and general ledger accounting.
• Experience with accounts payable, accounts receivable, and bank reconciliations.
• Proficiency in Microsoft Excel and general office applications.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to follow written procedures, meet deadlines, and communicate effectively.
• Ability to maintain confidentiality of financial and employee information.
• Willingness to work within an established supervisory and review structure.

Responsabilités

• Maintain accurate financial records using QuickBooks Online.
• Process accounts payable, accounts receivable, vendor invoices, payments, and deposits.
• Prepare monthly bank and credit card reconciliations and investigate discrepancies.
• Review and maintain general ledger accounts, ensuring transactions are properly classified and documented.
• Prepare journal entries and adjustments for supervisory review and approval.
• Assist with payroll accounting, including payroll journal entries, payroll liability reconciliations, and supporting documentation.
• Record program revenue, reimbursements, donations, and other income.
• Prepare monthly financial reports and assist with month-end and year-end closing procedures.
• Maintain supporting documentation for financial transactions and reconciliations.
• Assist with annual audits, financial reviews, and requests from external accountants.
• Identify and report unusual transactions, account discrepancies, and missing documentation.
• Maintain organized electronic and physical accounting records.
• Attend workshops, training courses, and meetings.
• Assist with onboarding paperwork, staff recordkeeping, training documentation, and HR tasks as directed.
• Answer phones, respond to inquiries, route messages, and communicate with families, vendors, staff, contractors, donors, and community partners.
• Prepare forms, reports, meeting minutes, board packets, notices, letters, and documents as requested.
• Provide administrative support to the Executive Director, including scheduling and data entry.
• Provide general administrative assistance as assigned.

Connaissances

Bookkeeping knowledge

General ledger accounting

Accounts receivable/payable

Attention to detail

Time management

Confidentiality

Written procedures

Formation

High school diploma or equivalent

Bookkeeping certification

Outils

QuickBooks Online

QuickBooks Desktop

Microsoft Excel

Description du poste

Legacy Programs, Inc. is seeking a dependable, detail-oriented Bookkeeper to support financial operations and maintain accurate accounting records in a nonprofit setting.

The role involves managing accounts payable/receivable, payroll-related entries, bank reconciliations, and preparing monthly financial reports Work will occur in a office environment with supervision from the Accounting Supervisor; experience with QuickBooks Online/Desktop and Excel is preferred, and familiarity with nonprofit