Bookkeeper

Scale Army co; United States; Remote; USD 17,000 - 21,000; Full time

Job summary

Scale Army co is seeking a detail-oriented Bookkeeper to manage QuickBooks entries, PO data, and AP/AR support for U.S.-based clients from a fully remote setting. The role operates 9:00 AM–5:00 PM EST and emphasizes accuracy, organization, and independent work with confidential financial information.

With at least 2 years of bookkeeping experience and strong data-entry skills, you will support month-end close, reporting, and maintain clean financial records across systems while adhering to

Qualifications

• 2+ years of bookkeeping, accounting support, or related experience.
• Hands-on experience using QuickBooks for day-to-day bookkeeping.
• Experience with financial data entry.
• Experience entering and maintaining purchase orders is strongly preferred.
• Familiarity with accounts payable, accounts receivable, and reconciliations.

Responsibilities

• Maintain accurate and up-to-date financial records in QuickBooks.
• Record and categorize day-to-day financial transactions.
• Maintain an organized chart of accounts and ensure transactions are coded appropriately.
• Review financial records for missing, duplicate, or incorrectly categorized transactions.
• Maintain supporting documentation for bookkeeping activity.
• Assist with keeping the general ledger accurate and current.
• Enter purchase orders accurately into the appropriate systems.
• Maintain organized records of purchase orders and related documentation.
• Verify purchase order information, including vendors, amounts, dates, and supporting details.
• Identify missing or inconsistent information and follow up as needed.
• Ensure purchase order records align with relevant invoices and financial documentation.
• Maintain accuracy when processing large volumes of information.
• Assist with recording vendor bills, payments, and customer transactions.
• Maintain accurate vendor and customer records.
• Track outstanding transactions and flag discrepancies when identified.
• Support invoice and payment reconciliation.
• Assist with routine accounts payable and accounts receivable bookkeeping activities as required.
• Perform accurate and timely financial data entry.
• Maintain organized digital records of invoices, receipts, purchase orders, and other financial documents.
• Review entered information for completeness and accuracy.
• Help maintain clean and reliable financial data across systems.
• Follow established bookkeeping procedures and internal controls.
• Assist with routine financial reporting and month-end bookkeeping activities.
• Provide organized records and supporting documentation to accounting or finance leadership.
• Help ensure transactions are properly entered and reconciled before reporting periods close.
• Generate basic QuickBooks reports when requested.

Skills

QuickBooks

Data entry

Excel/Sheets

Organization

Attention to detail

Multitasking

Tools

QuickBooks

Excel

Google Sheets

Job description

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

The Bookkeeper will be responsible for managing day-to-day bookkeeping and financial data entry, maintaining accurate records in QuickBooks, entering and tracking purchase order information, reconciling financial activity, and supporting routine accounting processes.

This role requires at least 2 years of bookkeeping, accounting support, or related experience and is suited to someone who is highly accurate, organized, and comfortable working independently with financial records and repetitive data-entry tasks.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

QuickBooks Bookkeeping

• Maintain accurate and up-to-date financial records in QuickBooks.
• Record and categorize day-to-day financial transactions.
• Maintain an organized chart of accounts and ensure transactions are coded appropriately.
• Review financial records for missing, duplicate, or incorrectly categorized transactions.
• Maintain supporting documentation for bookkeeping activity.
• Assist with keeping the general ledger accurate and current.

Purchase Order Data Entry

• Enter purchase orders accurately into the appropriate systems.
• Maintain organized records of purchase orders and related documentation.
• Verify purchase order information, including vendors, amounts, dates, and supporting details.
• Identify missing or inconsistent information and follow up as needed.
• Ensure purchase order records align with relevant invoices and financial documentation.
• Maintain accuracy when processing large volumes of information.

Accounts Payable & Accounts Receivable Support

• Assist with recording vendor bills, payments, and customer transactions.
• Maintain accurate vendor and customer records.
• Track outstanding transactions and flag discrepancies when identified.
• Support invoice and payment reconciliation.
• Assist with routine accounts payable and accounts receivable bookkeeping activities as required.

Financial Data Management

• Perform accurate and timely financial data entry.
• Maintain organized digital records of invoices, receipts, purchase orders, and other financial documents.
• Review entered information for completeness and accuracy.
• Help maintain clean and reliable financial data across systems.
• Follow established bookkeeping procedures and internal controls.

Reporting & Month-End Support

• Assist with routine financial reporting and month-end bookkeeping activities.
• Provide organized records and supporting documentation to accounting or finance leadership.
• Help ensure transactions are properly entered and reconciled before reporting periods close.
• Generate basic QuickBooks reports when requested.

Qualifications

Experience

• 2+ years of bookkeeping, accounting support, or related experience.
• Hands-on experience using QuickBooks for day-to-day bookkeeping.
• Experience with financial data entry.
• Experience entering and maintaining purchase orders is strongly preferred.
• Familiarity with accounts payable, accounts receivable, and reconciliations.

Skills

• Strong working knowledge of QuickBooks.
• Ability to work effectively with spreadsheets and financial data.
• Familiarity with Microsoft Excel or Google Sheets.
• Strong data-entry skills with a high degree of accuracy.
• Ability to organize and maintain financial documentation.
• Understanding of basic bookkeeping and accounting principles.
• Familiarity with transaction categorization and general ledger maintenance.
• Understanding of invoices, purchase orders, bills, and payments.
• Ability to identify discrepancies and investigate basic bookkeeping issues.
• Strong attention to detail and consistent financial recordkeeping.
• Ability to manage multiple transactions and priorities.
• Ability to independently manage responsibilities while communicating issues when necessary.
• Ability to handle confidential financial information appropriately.

What Success Looks Like

• QuickBooks records remain accurate, current, and properly organized.
• Purchase orders are entered accurately and on time.
• Financial transactions are consistently categorized and documented.
• Bank and account reconciliations are completed accurately.
• Purchase order, invoice, and payment discrepancies are identified quickly.
• Financial documentation is easy to locate and properly maintained.
• Bookkeeping data is reliable and ready for reporting or accounting review.
• Finance and operations teams spend less time correcting data-entry errors or searching for missing information.

Opportunity

The Bookkeeper will have the opportunity to take ownership of essential bookkeeping processes and help maintain the financial accuracy of a growing organization.

The role will work directly with QuickBooks, purchase orders, transaction records, and other core financial information while helping maintain organized and dependable bookkeeping processes.

Compensation

$1.7K per month