Bookkeeper

Florida Senior Living Association; Tallahassee (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Florida Senior Living Association (FSLA) in Tallahassee, FL is seeking a seasoned bookkeeper with strong QuickBooks Online experience to support association operations. The role is in-office, offering stability and the chance to contribute to Florida’s senior living providers.

You'll manage financial records, payroll support, and basic member communications, collaborating with a small team and external accountants to ensure accurate, timely reporting.

Qualifications

• Several years of proven experience using QuickBooks Online in a professional setting.
• Prior experience in association management, nonprofit administration, membership organizations, or similar environments.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.
• Excellent written and verbal communication skills and a professional demeanor.
• Comfort working independently and as part of a small, collegial team.
• High integrity and discretion when handling financial and confidential information.

Responsibilities

• Maintain accurate financial records for the association using QuickBooks Online, including accounts payable/receivable, reconciliations, month-end close, and reporting.
• Support day-to-day association operations: membership records, dues tracking, invoicing, and basic member correspondence.
• Assist with compliance documentation and record-keeping typical of a membership association.
• Handle routine payroll support, expense tracking, and coordination with external accountants or auditors as needed.
• Provide calm, professional front-line support and help maintain an organized, efficient office environment.

Skills

QuickBooks Online

Association management

Nonprofit administration

Tools

QuickBooks Online

Job description

Florida Senior Living Association (FSLA) – Tallahassee, FL

Company Description

Florida Senior Living Association (FSLA) represents companies that operate professionally managed senior living communities offering independent living, assisted living, and memory care services for Florida’s older adults. FSLA members serve seniors in communities that emphasize choice, dignity, independence, and quality of life. The association advocates for seniors, providers, and workforces before the Florida Legislature, Governor’s Executive Agencies, and other state and local entities where senior living policy is shaped. FSLA also provides high-level executive training and continuing education to support the professional growth of its member organizations and their teams.

About the Role

We are seeking a seasoned, reliable professional with a strong background in bookkeeping and association operations to join our small, collaborative team in Tallahassee. This is an ideal opportunity for an experienced individual who values meaningful work, professional respect, and the chance to contribute to an organization that advances quality senior living across Florida.

The right candidate will bring years of hands-on experience with QuickBooks Online, solid association or nonprofit management experience, and the judgment that comes from a mature, proven work history. This position is in-office, located in Tallahassee.

Key Responsibilities

• Maintain accurate financial records using QuickBooks Online, including accounts payable/receivable, bank reconciliations, monthly closes, and financial reporting
• Support day-to-day association operations: membership records, dues tracking, invoicing, and basic member correspondence
• Assist with compliance-related documentation and record-keeping typical of a membership association
• Handle routine payroll support, expense tracking, and coordination with external accountants or auditors as needed
• Provide calm, professional front-line support and help maintain an organized, efficient office environment

What We’re Looking For

• Several years of proven experience using QuickBooks Online in a professional setting (bookkeeping, reconciliation, and reporting)
• Prior experience in association management, nonprofit administration, membership organizations, or similar professional environments
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision
• Excellent written and verbal communication skills and a professional, steady demeanor
• Comfort working both independently and as part of a small, collegial team
• High integrity and discretion when handling financial and confidential information

We especially value candidates who bring the reliability, work ethic, and practical judgment that come with substantial professional experience.

Why This Role May Appeal to Experienced Professionals

• Meaningful work supporting Florida’s senior living providers
• Stable, professional environment with a small team that respects experience and contributions
• Opportunity to apply deep knowledge of QuickBooks and association experience without the pace or bureaucracy of a large corporate setting
• Direct impact and visibility with leadership