Bookkeeper

Vaco by Highspring; Stratford (CT); On-site; USD 38,572 - 42,705; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

A logistics & distribution company is seeking a detail-oriented Bookkeeper to manage day-to-day accounting. The role requires experience in freight, carrier invoicing, and a solid understanding of EDI flows. Ideal candidates will possess an Associate's or Bachelor's in Accounting/Finance and logistics experience. This full-time position offers a pay range of $28-$31/hr and various benefits including a 401(k) plan.

Qualifications

• 2-4+ years bookkeeping/staff accounting.
• Logistics, distribution, or 3PL experience strongly preferred.
• Familiarity with EDI documents (850/810).

Responsibilities

• Maintain the general ledger and record daily transactions.
• Process accounts payable using a 3-way match.
• Manage accounts receivable and generate EDI/B2B invoices.
• Perform monthly bank and credit card reconciliations.
• Coordinate sales & use tax filings.

Skills

Detail-oriented

Proficient in Excel

Strong attention to detail

Organizational skills

Effective communication

Education

Associate's or Bachelor's in Accounting/Finance

Tools

NetSuite

Sage Intacct

MS Dynamics

Excel

ShipStation

Job description

Be among the first 25 applicants. This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $31.00/hr

Role: Bookkeeper - Logistics & Distribution

Overview

Our client, a fast-growing logistics & distribution company, is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and support high-volume operations across warehouses, carriers, and 3PL partners. The ideal candidate understands freight, carrier invoicing, 3PL billing, EDI flows, and sales/use tax in a multi-entity, multi-state environment.

Responsibilities

• Maintain the general ledger and record daily transactions (cash, A/P, A/R, credit cards).


• Process accounts payable: 3-way match to POs/receipts/BOLs, code to lanes/jobs, route approvals, schedule payments.


• Manage accounts receivable: generate EDI/B2B invoices (810s), apply cash, maintain aging, follow up on past-dues.


• Reconcile carrier and 3PL statements (accessorials, fuel surcharges, detention/demurrage); resolve discrepancies with Ops.


• Perform monthly bank and credit card reconciliations; research and clear reconciling items promptly.


• Prepare journal entries (freight and landed-cost accruals, prepaids, fixed assets) and maintain supporting schedules.


• Track in-transit inventory, receiving variances, and 3PL adjustments; assist with cycle counts/true-ups.


• Coordinate sales & use tax filings and nexus monitoring; assist with 1099 preparation.


• Support month-end close, KPI reporting (DSO, dispute rate, accessorial %), and audit PBC requests.


• Recommend process improvements to streamline billing, chargeback resolution, and reconciliations.

Qualifications

• Associate's or Bachelor's in Accounting/Finance (or equivalent experience).


• 2-4+ years bookkeeping/staff accounting; logistics, distribution, or 3PL experience strongly preferred.


• Proficiency with accounting/ERP (NetSuite, Sage Intacct, MS Dynamics, or similar) and Excel (lookups, pivots).


• Familiarity with TMS/WMS workflows (e.g., ShipStation, Extensiv, Manhattan, Blue Yonder) and EDI documents (850/810).


• Strong attention to detail, organization, and communication; comfortable partnering with Operations and Customer Success.

Nice to Have

• Experience with Bill.com, Concur/Expensify, Avalara/TaxJar.


• Multi-entity, multi-currency exposure; prior retail/wholesale chargeback reconciliation.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. Where required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Seniority level

Entry level

Employment type

Full-time

Job function

Accounting/Auditing

Industries

Manufacturing