Bookkeeper

RBR Alliance, Inc.; Salem (IN); On-site; USD 22,000 - 25,000; Full time

Job summary

RBR Alliance, Inc. in Georgetown, Indiana, is seeking a detail-oriented Bookkeeper to provide administrative and accounting support to the Fiscal Department, maintain accurate financial records, process transactions, and assist with payroll and billing while ensuring compliance with agency and state requirements.

The role requires confidentiality, teamwork with fiscal leadership, and the ability to manage accounts receivable and payable, bank reconciliations, and documentation for audits.

Qualifications

• Knowledge of computerized financial accounting.
• Knowledge of word processing, database, and spreadsheet software.
• Knowledge of Accounts Receivable and/or Accounts Payable procedures.
• Knowledge of local, state, and federal funding sources.
• Valid driver’s license and proof of vehicle liability insurance.

Responsibilities

• Process accounts receivable: generate invoices, submit claims, and reconcile billing.
• Process accounts payable: match requisitions, enter data, and prepare payments.
• Assist with payroll, timesheet edits, and data entry.
• Reconcile bank statements monthly and assist with financial reporting.
• Maintain confidentiality and support fiscal staff as needed.
• Assist with grant-related documentation and audits.

Skills

Financial accounting

Office software

AR/AP procedures

Funding sources

Driver's license

Education

High school diploma

Two years bookkeeping experience

Job description

Bookkeeper

RBR Alliance, Inc. Georgetown, Indiana, United States

About this position

Description:

JOB TITLE: Bookkeeper

DEPARTMENT: Fiscal

SUPERVISOR'S TITLE: Fiscal Accounting Manager

POSITIONS SUPERVISED: None

JOB STATUS: Full-Time, Non-Exempt

SCHEDULE: Monday–Friday, 8:00 AM–4:00 PM

Summary:

Provide administrative and accounting support to the Fiscal Department by maintaining accurate financial records, processing transactions, assisting with payroll and billing functions, and ensuring compliance with agency, state, and federal requirements. This role requires strong attention to detail, confidentiality, and the ability to work collaboratively with fiscal leadership and other departments.

Key Responsibilities

Accounts Receivable Support

• Calculate and verify billing amounts and submit claims to customers by electronic submission or USPS as assigned.
• Enter data into accounting software.
• Review past due accounts and assist with collection efforts as needed.
• Prepare adjustments and write-offs in writing for management approval.
• Maintain accounts receivable files and monitor grant utilization budgets.
• Maintain and monitor consumer budgets/plans and distribute information to managers.
• Collect, analyze, and maintain monthly service data.
• Prepare cash receipts.

Accounts Payable Support

• Match requisitions, purchase orders, and invoices.
• Enter data into accounting software.
• Prepare checks for payment to creditors.
• Maintain accounts payable reports and review outstanding balances.
• Assist with cost analysis of purchasing.
• Maintain gasoline charge accounts and documentation related to grant funding.
• Assist with preparation of annual 1099s according to IRS regulations.
• Assist with purchase orders and post cash receipts into the accounting system.

General Bookkeeping & Fiscal Duties

• Document receipt of monies daily and complete electronic deposits as needed.
• Assist with staff and consumer payroll, including timesheet edits, calculations, and data entry.
• Reconcile bank statements monthly as assigned.
• Assist with completion of statistical reports.
• Maintain audit controls through assigned duties.
• Assist in development of procedures manuals for Accounts Receivable and Accounts Payable functions.

Special Program Support

• Process SFC/Enhanced In-Home financial and statistical information as assigned.
• Track resident and consumer monies, including income and expense changes, monthly payments, ledgers, and receipts.
• Prepare requisitions for resident expenses and maintain trust, charge account, and related documentation.
• Provide documentation requested for Social Security, Medicaid, and Medicare.
• Coordinate with and assist the Accounts Receivable Bookkeeper with reports and BDDS claims.

Administrative Duties

• Complete general office duties including copying, collating, filing, typing, scanning, and maintaining paperless documentation.
• Be responsible for outgoing mail when needed.
• Provide switchboard backup as needed.
• Serve on the Safety Committee as assigned.
• Maintain confidentiality of all consumer, employee, and agency information.
• Participate in in-service training and perform other duties as assigned.

Qualifications & Skills

• Knowledge of computerized financial accounting.
• Knowledge of word processing, database, and spreadsheet software.
• Knowledge of Accounts Receivable and/or Accounts Payable procedures.
• Knowledge of local, state, and federal funding sources.
• Valid driver’s license and proof of vehicle liability insurance.

Physical & Work Requirements

Must maintain dependable transportation for

• travel to trainings, meetings, and other required activities.
• Must act responsibly with purchasing authority and obtain appropriate approval prior to purchases.
• Must maintain confidentiality and use sound judgment in handling financial and agency information

Additional Information

The Bookkeeper works under the direct supervision of the Fiscal Accounting Manager, with direction from the Accounts Payable Coordinator or Accounts Receivable Coordinator as assigned.

For more information, please reach out to Sean Rowan at 812-940-6614.

RBR Alliance, Inc. is an Equal Opportunity Employer and Drug-Free Workplace.

Requirements

Education/Experience Requirements

• Education: High school diploma from an accredited school or equivalent.
• Experience: Two years of experience in general bookkeeping.

Salary Information

$16.5 - $17.5Hourly Wage