AR Coordinator — Billing & Grants Reporting

RBR Alliance, Inc.; Indiana; Hybrid; USD 42,000 - 62,000; Full time

Job summary

RBR Alliance, Inc. is seeking an Accounts Receivable Coordinator to lead AR functions within the Fiscal Accounting department. The role emphasizes confidentiality, accuracy, and timely billing, claims processing, and reporting across grants and audits.

You will support bookkeepers, help with audits, and contribute to efficient financial procedures throughout the agency, reporting to the Fiscal Accounting Manager. Strong organizational skills and attention to detail are essential.

Qualifications

• Knowledge of computerized financial accounting systems.
• Proficiency with word processing, databases, and spreadsheet software.
• Knowledge of local, state, and federal funding sources.
• Knowledge of accounts receivable procedures.
• Ability to work cooperatively as part of a team with shared responsibilities.
• Strong verbal and written communication skills.
• Ability to evaluate and analyze information for reporting, RFPs, grant specifications, and regulatory requirements.
• Ability to coordinate and manage multiple tasks.

Responsibilities

• Maintain strict confidentiality of employee and consumer information.
• Plan, supervise, and coordinate accounts receivable functions, ensuring accuracy, timeliness, and compliance.
• Develop and implement efficient accounts receivable processes and solve billing issues.
• Process claims as assigned by the Fiscal Director.
• Develop and maintain accounts receivable procedure manuals.
• Ensure timely completion of statistics and utilizations.
• Assist bookkeepers with billings, data entry, electronic transmission of billings, claims submission, file maintenance, past due review, and reporting.
• Complete month-end reports and closing.
• Assist program staff with funding and program requirements.
• Maintain records and reports for grant income and expense.
• Assist with audits and analysis as assigned.
• Prepare outside data requests accurately and on time.
• Participate in Safety Committee activities and support compliance with safety procedures.
• Handle financial duties with responsible purchasing authority and proper approvals.
• Ensure staff incentive calculations are accurate and timely.
• Create cash flow calendars and weekly projections.
• Monitor and reconcile housing rents and update bank balances for multiple companies.
• Assist with monthly sales tax reporting.
• Participate in in-service training and perform other duties as assigned.

Skills

Accounting software

Office productivity

Grant funding

AR procedures

Team player

Communication

Data analysis

Multitasking

Criminal history check

Bonding eligibility

Driver's license

Vehicle insurance

Education

High school diploma

Associate degree preferred

2 years bookkeeping experience

5 years experience substitute

Job description

Description

JOB TITLE: Accounts Receivable Coordinator

DEPARTMENT: Fiscal Accounting

SUPERVISOR'S TITLE: Fiscal Accounting Manager

POSITIONS SUPERVISED: Bookkeepers, under the Fiscal Accounting Manager’s supervision

JOB STATUS: Level III; Non-Exempt

SCHEDULE: Monday - Friday (8am-4pm)

Summary

The Accounts Receivable Coordinator provides leadership and administrative support for accounts receivable functions while maintaining the highest level of confidentiality. This position is responsible for ensuring accuracy, timeliness, and compliance in billing, claims processing, reporting, and related fiscal activities. The Accounts Receivable Coordinator also supports bookkeepers, assists with audits and grant reporting, and helps maintain efficient financial procedures across the agency.

Key Responsibilities

· Maintain strict confidentiality of all employee and consumer information.

· Plan, supervise, and coordinate accounts receivable functions, ensuring accuracy, timeliness, and compliance.

· Develop and implement efficient accounts receivable processes and problem-solve billing issues.

· Process claims as assigned by the Fiscal Director.

· Develop and maintain accounts receivable procedure manuals.

· Ensure completion of statistics and utilizations in a timely manner.

· Assist accounts receivable bookkeepers with billings, data entry, electronic transmission of billings, claims submission, file maintenance, past due review, and reporting.

· Complete month-end reports and closing.

· Assist program staff with funding and program requirements.

· Maintain records and reports for grant income and expense.

· Assist with audits and analysis as assigned.

· Prepare outside data requests accurately and on time.

· Participate in Safety Committee activities and support compliance with safety procedures.

· Act responsibly with financial duties, including purchasing authority and proper approval verification.

· Ensure staff incentive calculations are accurate and timely.

· Create cash flow calendars and weekly projections.

· Monitor and reconcile housing rents and update bank balances for multiple companies.

· Assist with monthly sales tax reporting.

· Participate in in-service training and perform other duties as assigned.

Qualifications and Skills

· Knowledge of computerized financial accounting systems.

· Proficiency with word processing, databases, and spreadsheet software.

· Knowledge of local, state, and federal funding sources.

· Knowledge of accounts receivable procedures.

· Ability to work cooperatively as part of a team with shared responsibilities.

· Strong verbal and written communication skills.

· Ability to evaluate and analyze information for reporting, RFPs, grant specifications, and regulatory requirements.

· Ability to coordinate and manage multiple tasks.

· Absence of criminal history.

· Ability to be bonded.

· Valid driver’s license required.

· Proof of vehicle liability insurance required.

RBR Alliance, Inc. is an Equal Opportunity Employer/Drug-Free Workplace

Requirements

Education Requirements

· High school diploma from an accredited school or equivalent required.

· Associate degree in business or accounting preferred.

· Two years of experience in general bookkeeping required.

· Five years of experience may substitute for the associate degree.