Bookkeeper

FirstService Residential; Miami (FL); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Paid holidays

401k with company match

Time off benefits

Job summary

FirstService Residential in Miami, Florida is seeking a Bookkeeper to support financial operations for assigned properties. The role involves processing invoices, preparing payments, and maintaining balance sheet reconciliations.

The candidate should have an associate degree in accounting and experience with QuickBooks, Excel, and MS Office. This is a full-time, on-site position with comprehensive benefits and a typical 8:30am–5pm schedule.

Qualifications

• Associate degree in accounting and one year of accounting/bank reconciliations experience.
• Strong verbal and written communication skills.
• Detail oriented with strong organizational and multi-tasking abilities.
• Proficient in Windows and Microsoft Office including Excel.
• Ability to handle confidential information and meet deadlines.
• Team player but capable of working independently.
• Knowledge of QuickBooks Enterprise.

Responsibilities

• Check, verify and process invoices.
• Prepare payments for signature; sort, code and enter accounts payable data.
• Prepare Balance Sheet reconciliations and supporting schedules.
• Prepare journal entries and enter them into the accounting system.
• Review monthly general ledger reports and correct errors before close.
• Assist in preparing financial reports for clients and managers.

Skills

Strong verbal written communication

Detail oriented

Microsoft Office proficiency

Windows familiarity

Education

Associate degree in accounting

Tools

QuickBooks Enterprise

Microsoft Excel

MS Office

Windows

Job description

Description

Job Overview:

The Bookkeeper will be responsible for checking, verifying, and processing invoices. Preparing monthly financial statements, packages, and reports for assigned properties, within the limits of standard or accepted practice.

Your Responsibilities:

• Check, verify and process invoices.
• Prepare payments for signature Sort, code and enter accounts payable data Analyze discrepancies and unpaid invoices.
• Preparing Balance Sheet reconciliations and supporting schedules.
• Prepare journal entries.
• Enter journal entries into the accounting system as needed.
• Review monthly reports of general ledger accounts to ensure accuracy, and under guidance correct errors prior to close of accounting period.
• Conduct research on any outstanding or unexplained items and assist in identifying and explaining any variances on the Income Statement the Balance Sheet.
• Report discrepancies to Senior Accountant or Team Leader.
• Assist in preparing additional financial reports requested by Client to be included in the Financial Package or provided to the Community Association Manager and/or BOD.
• Upload the Financial Statement package into the system once completed and approved.
• Prepare excel budget worksheets and other reports as needed.
• Always conduct business with the highest standards of personal, professional, and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules.
• Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.

Skills & Qualifications

• Associate degree in accounting from an accredited college or its equivalent and one year of experience in accounting /bank reconciliations; or equivalent combination of education and experience.
• Strong verbal and written communication skills.
• Knowledge of QuickBooks enterprise.
• Detail oriented and strong organizational skills and multi-tasking skills.
• Must have basic proficiency in Windows and Microsoft Office, including but not limited to word processing, spreadsheet maintenance, navigating databases, record keeping and researching the Internet.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven.
• Critical thinking, problem solving, judgment and decision-making abilities.

Physical Requirements

• This position works under usual office conditions.
• The employee is required to work at a personal computer as well as be on the phone for extended periods of time.
• Must be able to stand, sit and walk.
• The incumbent must be able to work extended and flexible hours and weekends as needed.
• Physical demands include the ability to lift up to 10 lbs.

Schedule

Monday - Friday | 8:30am - 5pm

What We Offer

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation

$27.00 - $28.00 Hourly

Disclaimer

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.