Bookkeeper

Frederick Fox; Los Angeles (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Frederick Fox LLC seeks a Full-Charge Bookkeeper to manage day-to-day accounting for a hospitality property, including revenue reconciliation, AP/AR, GL maintenance, and month-end reporting, ensuring accuracy and timely closes.

The ideal candidate has extensive hospitality bookkeeping experience, strong Excel and PMS proficiency, and the ability to handle multiple financial tasks in a fast-paced environment, on-site at our Los Angeles headquarters.

Qualifications

• Five to seven years of full-charge bookkeeping experience.
• Hospitality or service industry accounting experience preferred.
• High school diploma or equivalent.
• Associate or bachelor’s degree in Accounting, Business Administration, or a related field strongly preferred.
• Experience managing the full accounting cycle, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and financial reporting.
• Familiarity with daily revenue audits and hospitality transaction reconciliation preferred.

Responsibilities

• Review and reconcile daily revenue from guest room charges, food and beverage sales, and other hospitality services.
• Process vendor invoices for supplies, linen services, utilities, maintenance, and other operational expenses.
• Manage guest billing, corporate accounts, group bookings, and other receivables.
• Prepare monthly general ledger account reconciliations and investigate discrepancies.
• Support compliance with internal controls and hospitality-related regulations.
• Assist with month-end and year-end closing activities.
• Collaborate with management on accounting initiatives and ad hoc analyses.

Skills

Full-charge bookkeeping

Hospitality accounting

Excel skills

Analytical skills

Multi-tasking

Internal controls

Education

High school diploma

AA/BA in Accounting or related field

Tools

Accounting software

PMS software (hospitality)

Job description

Bookkeeper

Position Overview

The Full-Charge Bookkeeper is responsible for managing the day-to-day accounting and financial recordkeeping for a hospitality property, including revenue reconciliation, accounts payable, accounts receivable, general ledger maintenance, and month-end financial reporting. This role ensures that financial transactions are accurately recorded, reconciled, and reported in a timely manner while maintaining compliance with internal controls and established accounting procedures.

The ideal candidate has extensive full-charge bookkeeping experience, strong analytical skills, and the ability to manage multiple financial responsibilities in a fast-paced environment. Experience in the hospitality or service industry is preferred, along with proficiency in accounting software, property management systems, and advanced Excel.

This is an on-site position based at the company's headquarters, with periodic visits to hospitality properties as needed.

Key Responsibilities

Daily Revenue Auditing and Reconciliation

• Review and reconcile daily revenue from guest room charges, food and beverage sales, and other hospitality services.


• Verify cash drawer balances, credit card batch totals, and daily transaction records.


• Investigate discrepancies between revenue reports, payment records, and accounting entries.


• Ensure daily financial transactions are accurately recorded and supported by appropriate documentation.


• Maintain accurate records of daily revenue activity and communicate significant discrepancies to management.

Accounts Payable

• Process vendor invoices for supplies, linen services, utilities, maintenance, and other operational expenses.


• Verify invoices against purchase orders, receipts, and supporting documentation.


• Schedule and coordinate vendor payments to ensure accuracy and timely processing.


• Maintain organized vendor records and monitor outstanding payables.


• Resolve invoice discrepancies and communicate with vendors and internal stakeholders as needed.


• Ensure expenditures are properly coded and recorded in the general ledger.

Accounts Receivable

• Manage guest billing, corporate accounts, group bookings, and other receivables.


• Review invoices and account statements for accuracy and completeness.


• Track outstanding balances and follow up on overdue guest, corporate, and travel-related invoices.


• Process payments, adjustments, and account reconciliations.


• Monitor agent commissions and related financial transactions.


• Maintain accurate accounts receivable records and support timely collection efforts.

General Ledger and Account Reconciliation

• Maintain accurate general ledger records and ensure transactions are posted to the appropriate accounts.


• Reconcile bank accounts, credit card statements, guest ledger accounts, and other balance sheet accounts.


• Prepare monthly general ledger account reconciliations and investigate discrepancies.


• Identify and explain material account variances to management.


• Assist with month-end and year-end closing activities.


• Ensure accounting records are complete, accurate, and properly supported.

Financial Reporting and Analysis

• Prepare trial balances, profit and loss statements, cash flow reports, and other financial summaries.


• Compile monthly financial information for management review.


• Analyze account balances, revenue trends, and expense variations.


• Provide supporting schedules and documentation for financial reporting.


• Assist management with budgeting, forecasting, and other financial analysis as requested.


• Maintain reporting accuracy and meet established accounting deadlines.

Internal Controls and Compliance

• Follow established accounting policies, procedures, and internal controls.


• Maintain organized financial records and supporting documentation for audit purposes.


• Support compliance with applicable accounting standards, tax requirements, and hospitality-related regulations.


• Identify discrepancies, unusual transactions, and potential control weaknesses.


• Assist with audit requests and provide financial documentation as needed.


• Protect confidential financial information and ensure appropriate handling of sensitive records.

Administrative and Special Projects

• Collaborate with management on accounting initiatives and operational projects.


• Perform ad hoc financial analyses and reporting assignments as requested.


• Identify opportunities to improve bookkeeping processes, reporting efficiency, and transaction accuracy.


• Coordinate with operational departments to obtain supporting documentation and resolve accounting questions.


• Take ownership of assigned projects and ensure they are completed accurately and on time.

Qualifications

Education and Experience

• Five to seven years of full-charge bookkeeping experience.


• Hospitality or service industry accounting experience preferred.


• High school diploma or equivalent required.


• Associate or bachelor’s degree in Accounting, Business Administration, or a related field strongly preferred.


• Experience managing the full accounting cycle, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, and financial reporting.


• Familiarity with daily revenue audits and hospitality transaction reconciliation preferred.

Technical Skills

• High proficiency in accounting software and financial recordkeeping systems.


• Experience with hospitality property management systems (PMS) preferred.


• Advanced Microsoft Excel skills, including formulas, data analysis, and financial reporting.


• Ability to reconcile complex account balances and investigate financial discrepancies.


• Working knowledge of hospitality-related taxes and financial compliance requirements.


• Strong data entry, documentation, and recordkeeping abilities.