Accounting Clerk job

Philadelphia International Airport (PHL); Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Crescent Hotels & Resorts is seeking a meticulous Accounts Receivable Specialist to manage invoicing for group, corporate, and banquet accounts, process payments, and reconcile ledgers. The role supports cash and revenue reconciliation with Front Office and F&B, and assists with month-end close and audits.

This on-site position requires attention to detail, confidentiality, and strong collaboration with Finance and hotel operations.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Accounting, Finance, or Business preferred.
• Minimum 1 year of accounting, bookkeeping, or finance experience preferred.
• Knowledge of accounts payable, accounts receivable, and general accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with hotel property management systems and accounting software (M3, ProfitSword, OnQ, Opera or similar).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Generate and distribute invoices for group, corporate, and banquet accounts.
• Process customer payments and post receipts accurately.
• Follow up on outstanding balances and past-due accounts.
• Assist with direct billing and collection efforts.
• Reconcile accounts receivable ledgers.
• Verify daily cash deposits and credit card settlements.
• Reconcile revenue reports from Front Office, Food & Beverage, and other departments.
• Assist with daily income audit functions as needed.
• Investigate and resolve variances and discrepancies.
• Prepare journal entries and account reconciliations.
• Assist with month-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Support annual audits and financial reviews.
• Ensure compliance with company policies and accounting procedures.
• Maintain accounting files and electronic records.
• Assist associates and managers with accounting-related inquiries.
• Prepare reports and spreadsheets as requested.
• Perform other duties as assigned by the Director of Finance.

Skills

Attention to detail

Organizational skills

Accounting principles

Confidential information handling

Microsoft Office (Excel)

Education

Associate's degree in Accounting/Finance/Business preferred

High school diploma or equivalent

Tools

Excel

M3

ProfitSword

OnQ

Opera

Job description

• Generate and distribute invoices for group, corporate, and banquet accounts.


• Process customer payments and post receipts accurately.


• Follow up on outstanding balances and past-due accounts.


• Assist with direct billing and collection efforts.


• Reconcile accounts receivable ledgers.

Description

Essential Duties and Responsibilities

Accounts Receivable

• Generate and distribute invoices for group, corporate, and banquet accounts.


• Process customer payments and post receipts accurately.


• Follow up on outstanding balances and past-due accounts.


• Assist with direct billing and collection efforts.


• Reconcile accounts receivable ledgers.

Cash and Revenue Reconciliation

• Verify daily cash deposits and credit card settlements.


• Reconcile revenue reports from Front Office, Food & Beverage, and other departments.


• Assist with daily income audit functions as needed.


• Investigate and resolve variances and discrepancies.

General Accounting

• Prepare journal entries and account reconciliations.


• Assist with month-end closing activities.


• Maintain accurate financial records and supporting documentation.


• Support annual audits and financial reviews.


• Ensure compliance with company policies and accounting procedures.

Administrative Support

• Maintain accounting files and electronic records.


• Assist associates and managers with accounting-related inquiries.


• Prepare reports and spreadsheets as requested.


• Perform other duties as assigned by the Director of Finance.

Qualifications

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred.


• Minimum 1 year of accounting, bookkeeping, or finance experience preferred.


• Hotel accounting experience preferred.


• Knowledge of accounts payable, accounts receivable, and general accounting principles.


• Proficiency in Microsoft Office, particularly Excel.


• Experience with hotel property management systems and accounting software preferred (such as M3, ProfitSword, OnQ, Opera, or similar systems).


• Strong attention to detail and organizational skills.


• Ability to handle confidential information with discretion.

Physical Requirements

• Ability to sit for extended periods while working at a computer.


• Ability to occasionally lift up to 20 pounds.


• Ability to communicate effectively in person, by phone, and electronically.

Competencies

• Accuracy and attention to detail


• Time management and organization


• Problem-solving skills


• Professional communication


• Integrity and confidentialityCustomer service orientation


• Ability to work independently and as part of a team

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Crescent Hotels & Resorts