Accounting and Operations Manager

Denver Trial Lawyers; Greenwood Village (CO); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Group Health Insurance

Paid Time Off

Flexible Hours

Job summary

Denver Trial Lawyers, a respected plaintiff firm in the Denver Tech Center, seeks a skilled Accountant/Bookkeeper to manage the firm’s financial reporting, payroll, trust accounts, and budgets. You will collaborate with the Director of Operations and support case cost management while maintaining retirement plan administration and vendor relationships.

You will bring 5+ years in law firm accounting, strong QuickBooks skills, and experience with File Vine.

Qualifications

• Degree in accounting or equivalent.
• 5+ years of law firm plaintiff accounting experience.
• 5+ years’ experience with QuickBooks Online or Desktop.
• Experience managing multiple bank accounts, credit cards, and LOC.
• File Vine experience is a plus.
• Proficiency with MS Office including Excel.

Responsibilities

• Manage the firm’s general ledger, financial reporting, budgeting, and case cost management.
• Oversee accounts payable, payroll, and trust account activity.
• Coordinate with the Director of Operations on reporting and budgeting.
• Maintain retirement plan administration and 401(k) provider relations.
• Lead annual budget/forecast process and improve accounting policies.

Skills

QuickBooks Online

QuickBooks Desktop

File Vine

Accounts payable

Excel proficiency

Education

Bachelor’s degree in accounting

Tools

Microsoft Office Suite

Job description

Denver Trial Lawyers, an established mid-sized plaintiff firm located in the Denver Tech Center, is seeking a highly capable detail-oriented Accountant/Bookkeeper to the financial reporting requirements of the firm. This position reports to the Director of Operations.

The Accountant/Bookkeeper is responsible for managing the firm's financial accounting general ledger, financial reporting, budgeting, and case financial management. Daily responsibilities include procuring all duties in accordance with operational accounting, payroll, trust account management, partner distributions, accounts payable, case cost audits, and expense reporting. The Bookkeeper also maintains the firm's retirement plan, including the 401(k)-provider relationship, and leads the firm's annual budget and forecast.

What You Will Do

Perform all daily accounting functions including updating the books with daily transactions, accounts payable and check runs, settlement receivables postings, semi-monthly payroll, bank and credit card reconciliations, financial reporting, case cost management, and operational expense management.

Knowledge and experience required working within a “Plaintiff Law Environment”.

Prepare monthly and year-end financial reports, including case revenue forecasting, income distribution, and payment of firm expenses.

Balance sheet accounting to track and document case cost, client advance cost, Line of Credit management, COLTAF liability management.

Manage outgoing ACH payments and wire transfers, verifying all routing and account numbers for accuracy and fraud prevention. Work with bankers to ensure positive pay and other banking duties and reporting are completed.

Partner with the Operations Director on case reporting, auditing, and adherence to case guidelines, including incoming and outgoing T&E reporting.

Collaborate with co-counsel and paralegals using File Vine for case expense activities, including establishing and communicating reporting requirements.

Procure all daily accounting duties, semi-monthly payroll, and certain other administrative functions, including administrative record keeping assisting the Operations Director with hiring, training, managing, benefits management and evaluating staff and relevant contractors.

Oversee the case management system File Vine (billing, user administration, issue resolution) and serve as point of contact for new case setup.

Process semi-monthly payroll, oversee payroll tax filings through the Firm’s payroll company, payroll compliance, and 401(k) eligibility tracking.

Oversee benefits administration including Health, Dental and other benefits.

Vendor set up, compliance oversight, vendor communications as needed, annual 1099 reporting.

Maintain accounting emails, replies to internal and external communications.

Draft, implement, and document process improvements and accounting policies while maintaining the integrity and accuracy of underlying records.

Design and maintain financial controls, policies, and risk management practices.

May participate in the strategic planning of Firm Operations.

About You

You bring a high level of accuracy and attention to detail, from financial reports to vendor payments.

You communicate clearly and confidently across all levels of the organization, from staff to executive leadership, in both formal and informal settings.

You are comfortable managing multiple projects and priorities simultaneously without losing track of the details.

You are a creative and critical thinker who looks for ways to improve processes and solve problems proactively.

Qualifications

Degree in accounting or equivalent, plus 5+ years of law firm plaintiff accounting experience.

5+ years’ experience with QuickBooks Online or QuickBooks Desktop accounting software.

Experience managing multiple bank accounts, multiple credit cards, and Line of Credit.

Experience with File Vine law firm case management system a plus.

Proficiency in the Microsoft Office suite including Outlook email, and Excel skills.

Reports to the Director of Operations.

Group Health Insurance

Paid Time Off

Flexible Hours

Work Schedule

• The position requires being in the Denver Tech Center office 5 days a week.
• Standard office hours are Monday through Friday, 8:30 a.m. to 5:30 p.m.