Accounting and Operations Manager

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Job summary

Mack & Associates, Ltd., a Chicago-based law firm, seeks an organized Accounting and Operations Manager to oversee bookkeeping, payroll, reconciliations, invoicing, and financial reporting. This role requires independent work, strong attention to detail, and the ability to manage confidential financial information with discretion.

Responsibilities include managing accounts payable, payroll, and regular financial reporting while coordinating with firm leadership and outside professionals.

Qualifications

• Strong attention to detail and accuracy in financial records.
• Excellent organizational and time-management skills.
• Professional written and verbal communication with attorneys and staff.
• Experience in accounting, bookkeeping, or financial operations in professional services.

Responsibilities

• Oversee daily bookkeeping and maintain accurate financial records.
• Manage accounts payable, process invoices, and coordinate payments.
• Perform bank and credit card reconciliations and resolve discrepancies.
• Process payroll and support ongoing accounting duties.
• Prepare financial reports, budgets, and other accounting documentation.
• Coordinate with attorneys, leadership, and external accounting professionals.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Tools

Microsoft Excel

Job description

A Chicago-based law firm is seeking an organized and detail-oriented Accounting and Operations Manager to oversee a broad range of financial and operational functions. This individual will play an important role in supporting the firm’s day-to-day business operations, with responsibility for bookkeeping, accounts payable, payroll, reconciliations, invoicing, financial reporting, and other administrative processes. The position requires a highly dependable professional who can work independently, manage competing priorities, and maintain accurate and confidential financial information. The ideal candidate will have strong accounting fundamentals, excellent organizational skills, and a proactive approach to identifying and addressing operational needs. Prior experience in accounting, bookkeeping, or financial operations, particularly within a professional services or law firm environment, is preferred. This position offers a salary range of $80,000 - $90,000 based on experience and a comprehensive and competitive benefits package, including health insurance, generous PTO, and a 401(k) plan.

Responsibilities of the Accounting and Operations Manager:

• Oversee daily bookkeeping responsibilities, maintaining accurate financial records and ensuring transactions, supporting documentation, and other accounting information are properly recorded and organized.
• Manage accounts payable and related financial activity, including processing invoices, paying credit card bills, tracking receipts, preparing invoices, and coordinating payments in a timely manner.
• Complete recurring bank and credit card reconciliations, review financial activity for accuracy, and follow up on discrepancies or outstanding items to ensure records remain current.
• Process payroll and assist with other ongoing accounting responsibilities, maintaining accurate information and ensuring recurring financial activities are completed according to established schedules.
• Prepare and maintain financial reports, budgets, spreadsheets, and other accounting documentation while supporting the firm’s ongoing financial planning and reporting processes.
• Handle various financial and administrative tasks, including check deposits, wire confirmations, W-9 requests, insurance reimbursement invoices, year-end distributions, and other accounting-related needs.
• Coordinate with attorneys, firm leadership, internal staff, and outside accounting professionals as appropriate to support financial and operational processes while maintaining discretion and confidentiality.

Qualifications of the Accounting and Operations Manager:

• Strong attention to detail and accuracy, with the ability to manage financial records, transactions, reconciliations, and documentation carefully within a professional and deadline-driven environment.
• Excellent organizational and time-management skills, with the ability to independently prioritize multiple responsibilities and consistently follow through on recurring and time-sensitive tasks.
• Professional written and verbal communication skills, with the ability to interact effectively with attorneys, firm leadership, colleagues, and external professionals.
• Ability to work independently while contributing to a collaborative environment, taking ownership of responsibilities and proactively addressing operational or accounting needs as they arise.
• Previous experience in accounting, bookkeeping, financial administration, or operations is preferred, with experience supporting a law firm or other professional services organization considered a plus.
• Working knowledge of accounting principles, bookkeeping procedures, financial reconciliations, payroll, invoicing, financial reporting, and Microsoft Excel is preferred.
• Demonstrated discretion and sound judgment when handling confidential financial information, along with the flexibility and willingness to take on a varied range of accounting and operational responsibilities within a growing law firm.