Bookkeeper

Abacus Solutions Group; Grasonville (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Abacus Solutions Group is seeking an experienced accounting professional to manage accounts payable, accounts receivable, payroll, and monthly close activities. You will ensure accurate coding, timely payments, and high-quality documentation across vendor files and draw packages.

The role includes processing client invoices, reconciling accounts, intercompany billing, and supporting year-end activities with the CPA. A strong eye for detail and regulatory compliance is essential.

Qualifications

• Experience processing AP in QuickBooks with accurate coding to cost codes and projects.
• Strong AR skills including invoicing, aging, and collections support.
• Payroll processing experience with accurate records and benefits coordination.
• Familiarity with monthly close procedures and financial reporting processes.
• Ability to maintain organized, compliant records and support audits.

Responsibilities

• Process approved accounts payable bills in QuickBooks with correct cost codes and projects.
• Execute payment runs and secure all required approvals before release.
• Collect lien waivers and maintain vendor files (W-9s, COIs, payment history).
• Monitor AP aging and flag overdue invoices or payment holds.
• Prepare client invoices and draw requests; support AR aging and collections.
• Record payments, reconcile receipts, and assist intercompany billing.
• Process bi-weekly payroll and maintain payroll records per regulations.
• Coordinate benefits enrollment and payroll deductions; update benefits as needed.
• Reconcile bank and credit card accounts; maintain job costing in QuickBooks.
• Prepare monthly P&L and balance sheets; assist CPA with year-end close.
• Maintain compliant financial records and monitor certificates of insurance.
• Assist with annual audit or financial review; provide supporting docs.

Skills

Accounts payable

Accounts receivable

Payroll

Billing & invoicing

Bank reconciliations

Job costing

Vendor management

Compliance & records

Tools

QuickBooks

Job description

• Process approved accounts payable bills in QuickBooks, verifying accurate coding to the appropriate cost codes and projects as provided by the Construction Admin and Project Managers.
• Execute payment runs according to the established schedule, ensuring all required approvals are obtained prior to payment release.
• Collect, verify, and maintain lien waivers in coordination with the Construction Admin before issuing payments.
• Maintain complete and up-to-date vendor files, including W-9s, certificates of insurance, and payment history.
• Monitor AP aging and proactively flag overdue invoices, payment holds, and other issues to the General Manager and Owner.

Accounts Receivable & Draws

• Prepare and issue client invoices and draw requests based on draw packages submitted by Project Managers.
• Monitor accounts receivable aging and follow up on outstanding invoices to support timely collections.
• Record incoming payments and reconcile receipts against client invoices and project draw schedules.
• Assist with intercompany billing and reconciliations between PDB, Paquin Interiors, and PQ Development.
• Process bi-weekly payroll accurately and on schedule.
• Maintain accurate payroll records and support compliance with applicable federal and Maryland state requirements.
• Coordinate employee benefits enrollment, payroll deductions, and annual benefit updates.

Monthly Close & Financial Reporting

• Reconcile all bank and credit card accounts on a monthly basis.
• Maintain accurate job costing in QuickBooks by ensuring costs are posted to the appropriate project and cost code.
• Prepare monthly profit and loss statements and balance sheets for Owner review.
• Support the external CPA with year-end close activities and tax preparation.

Compliance & Records

• Maintain organized, accurate, and complete financial records in accordance with applicable retention requirements.
• Monitor and maintain current certificates of insurance for all active subcontractors.
• Assist with annual audit or financial review preparation and provide supporting documentation as needed.