Accounting Specialist

Sacbar; Fresno (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Sacbar is seeking an autonomous accounting and project administrator in Fresno to manage daily job paperwork from intake to billing and closeout. You will handle QuickBooks entries, purchase orders, and showroom/customer inquiries while coordinating with owners, sales, installers, and project teams.

The role emphasizes prioritization, accuracy, and proactive problem solving, with a focus on improving office efficiency and client service throughout project lifecycles.

Qualifications

• Experience in daily accounting and project administration.
• Ability to investigate discrepancies and resolve issues.
• Strong organizational and record-keeping skills.
• Collaborates with ownership, accounting, sales, installers, and project teams.

Responsibilities

• Process incoming projects and builder POs daily in QuickBooks and company systems.
• Verify builder PO against floor plans, plan numbers, revisions, elevations, options, and window schedules.
• Confirm quantities, locations, product specs, and pricing; preserve verification records.
• Prepare and submit purchase orders and factory work orders the same day; track production and changes; escalate blockers immediately.

Skills

Attention to detail

Prioritization

Cross-functional collaboration

Professional communication

Tools

QuickBooks

Job description

Position Purpose

Own daily accounting and project administration - from incoming job paperwork through ordering, installation follow-up, billing, collection, and commercial closeout. Maintain accurate, organized financial and compliance records while providing professional phone, showroom, and customer service support. Work directly with ownership, accounting, sales, installers, and project teams.

We're looking for an autonomous professional who sets priorities, acts without repeated reminders, investigates discrepancies, and follows through until the work is complete. Bring sound judgment, practical solutions, and ideas that improve accuracy, customer service, and office efficiency.

Daily Project Entry & Builder PO Verification

• Process incoming projects and builder purchase orders (POs) daily in QuickBooks and company systems. Verify customer, builder, community, lot, job number, scope, terms, and supporting documents.
• Double-check every builder PO against the correct approved floor plan, plan number and revision, elevation, applicable options, window schedule, and approved selections. Verify quantities, locations, product specifications, and pricing; retain the matching plan and verification record in the job file.
• Resolve missing information and conflicting plans, quantities, or specifications before order release. Obtain confirmation from the responsible builder or project team; use approved field measurements where required instead of assuming floor plans provide final manufacturing dimensions.
• Prepare and submit accurate purchase orders and factory work orders the same day. Confirm factory receipt, check acknowledgments, and track production, delivery, and approved changes. Escalate blockers immediately rather than allowing an unreported backlog.