Bookkeeper

Express Employment Professionals - Cincinnati East; Fairfield (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is assisting a Vacaville client in finding a strong, hands-on Bookkeeper to support daily accounting in a manufacturing setting. The ideal candidate will independently manage core bookkeeping tasks, maintain precise records, and work closely with the Controller to identify discrepancies before month-end reporting.

The role requires at least 5 years of bookkeeping/accounting experience, expertise in AP/AR, reconciliations, and month-end close

Qualifications

• Minimum 5 years of hands-on bookkeeping or accounting experience; manufacturing experience strongly preferred.
• Strong working knowledge of accounts payable, accounts receivable, bank reconciliations, general ledger activity, and month-end close support.
• Proficiency with Microsoft Excel, including sorting/filtering, lookups, basic formulas, and reconciliation work.
• Experience with QuickBooks Enterprise and/or NetSuite is highly desirable; experience working through an ERP transition is a plus.
• Clear written and verbal communication skills and the ability to work effectively with accounting, operations, purchasing, and outside professionals.
• Ability to handle confidential financial and employee information with discretion.

Responsibilities

• Perform day-to-day bookkeeping and maintain accurate, complete, and current accounting records.
• Manage accounts payable activities, including invoice entry, coding, vendor account review, payment preparation, and resolution of discrepancies.
• Support accounts receivable activities, including customer invoicing, cash application, account review, and follow-up on discrepancies as assigned.
• Enter and reconcile bank, credit card, ACH, wire, and other cash transactions promptly and accurately.
• Complete bank and balance sheet account reconciliations and investigate unreconciled or unusual items.
• Maintain general ledger accuracy, including appropriate account coding, supporting documentation, and transaction review.
• Support month-end close by ensuring transactions are entered before close, reconciliations are complete, schedules are current, and requested documentation is available.
• Assist with inventory, purchasing, receiving, and manufacturing-related accounting transactions and reconciliations.
• Maintain vendor records, W-9 documentation, and support annual 1099 preparation.
• Prepare schedules, transaction detail, and supporting documentation for the Controller, CFO, CPA, auditors, and tax professionals as requested.
• Research accounting discrepancies and communicate issues promptly rather than allowing unresolved items to carry forward.
• Maintain organized electronic and physical accounting records and follow established internal controls.

Skills

Attention to detail

Excel proficiency

Independent prioritization

Communication skills

Tools

QuickBooks Enterprise

NetSuite

ERP systems

Job description

Our client in Vacaville is seeking a strong, hands-on Bookkeeper to support the day-to-day accounting function in a manufacturing environment. This position requires someone who can independently manage core bookkeeping responsibilities, maintain accurate and timely records, recognize priorities, and follow transactions through to completion. The ideal candidate is detail-oriented, organized, comfortable working with a Controller, and able to identify discrepancies before they affect month-end reporting.

Key Responsibilities

• Perform day-to-day bookkeeping and maintain accurate, complete, and current accounting records.
• Manage accounts payable activities, including invoice entry, coding, vendor account review, payment preparation, and resolution of discrepancies.
• Support accounts receivable activities, including customer invoicing, cash application, account review, and follow-up on discrepancies as assigned.
• Enter and reconcile bank, credit card, ACH, wire, and other cash transactions promptly and accurately.
• Complete bank and balance sheet account reconciliations and investigate unreconciled or unusual items.
• Maintain general ledger accuracy, including appropriate account coding, supporting documentation, and transaction review.
• Support month-end close by ensuring transactions are entered before close, reconciliations are complete, schedules are current, and requested documentation is available.
• Assist with inventory, purchasing, receiving, and manufacturing-related accounting transactions and reconciliations.
• Maintain vendor records, W-9 documentation, and support annual 1099 preparation.
• Prepare schedules, transaction detail, and supporting documentation for the Controller, CFO, CPA, auditors, and tax professionals as requested.
• Research accounting discrepancies and communicate issues promptly rather than allowing unresolved items to carry forward.
• Maintain organized electronic and physical accounting records and follow established internal controls.

Expectations

• Prioritize work based on deadlines, financial impact, and month-end requirements.
• Complete assigned work accurately and on time with appropriate follow-through.
• Verify that transactions are fully recorded before representing an account, reconciliation, or close task as complete.
• Escalate missing information, unusual transactions, or potential errors to the Controller promptly.
• Manage recurring responsibilities without repeated reminders and maintain a reliable task/calendar system.
• Demonstrate ownership of assigned work while remaining receptive to review, feedback, and process improvement.

Qualifications

• Minimum 5 years of hands-on bookkeeping or accounting experience; manufacturing experience strongly preferred.
• Strong working knowledge of accounts payable, accounts receivable, bank reconciliations, general ledger activity, and month-end close support.
• Demonstrated ability to manage multiple deadlines and determine work priorities independently.
• Strong attention to detail with the ability to identify and investigate discrepancies.
• Proficiency with Microsoft Excel, including sorting/filtering, lookups, basic formulas, and reconciliation work.
• Experience with QuickBooks Enterprise and/or NetSuite is highly desirable; experience working through an ERP transition is a plus.
• Clear written and verbal communication skills and the ability to work effectively with accounting, operations, purchasing, and outside professionals.
• Ability to handle confidential financial and employee information with discretion.

Preferred Experience

• Experience in a manufacturing company with inventory, work orders, purchase orders, receiving, cost of goods sold, and inventory-related reconciliations is especially valuable. Exposure to payroll support, fixed assets, sales/use tax documentation, and audit or CPA support is also beneficial.