Bookkeeper

Frederick Fox; Delray Beach (FL); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Long-term career growth

Job summary

Frederick Fox is seeking a detail-oriented Bilingual Bookkeeper to support accounting and operations for our construction-focused organization in Delray Beach, FL. The role covers AIA billing, invoicing, AP/AR, reconciliations, and job costing across multiple projects.

The ideal candidate is fluent in English and Spanish, highly organized, and able to collaborate with project managers, vendors, subcontractors, and internal teams in a fast-paced environment.

Qualifications

• Minimum of 3 years of bookkeeping experience within the construction industry.
• Hands-on experience with AIA billing and construction invoicing.
• Fluent in English and Spanish.
• Strong AP/AR, reconciliations and job costing.
• Experience with construction accounting software such as QuickBooks, Sage, Foundation or Viewpoint.
• Excellent Microsoft Excel skills and overall computer proficiency.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage day-to-day bookkeeping and accounting support for construction projects and operations.
• Prepare and process AIA billing packages, progress billings and lien waivers.
• Generate customer invoices and ensure timely, accurate billing.
• Process accounts payable and receivable transactions with vendors and collections follow-up.
• Reconcile bank accounts, credit cards, vendor statements, and general ledger accounts.
• Maintain job costing records and assist with tracking project budgets and expenses.
• Support payroll processing and proper labor cost allocation across projects.
• Coordinate with project managers on billing schedules and change orders.
• Assist with month-end close procedures, financial reporting and audits.
• Maintain organized accounting records and compliance documentation.
• Communicate professionally with vendors, clients, subcontractors, and teams in English and Spanish.
• Support process improvements and other administrative/financial tasks as needed.

Skills

Bilingual English/Spanish

Attention to detail

Organizational skills

Communication skills

Tools

QuickBooks

Sage

Foundation

Viewpoint

Job description

Bookkeeper

Position Overview

We are seeking a detail-oriented and dependable Bilingual Bookkeeper to support the accounting and operational functions of a growing construction-focused organization. This role requires hands-on bookkeeping experience within the construction industry, including AIA billing, invoicing, accounts payable/accounts receivable, reconciliations, and job cost tracking.

The ideal candidate is highly organized, fluent in both English and Spanish, and comfortable working in a fast-paced environment while collaborating with project managers, vendors, subcontractors, and internal teams.

Key Responsibilities

• Manage day-to-day bookkeeping and accounting support functions for construction projects and company operations
• Prepare and process AIA billing packages, progress billings, lien waivers, and supporting documentation
• Generate customer invoices and ensure timely, accurate billing for projects and service work
• Process accounts payable and accounts receivable transactions, including vendor payments and collections follow-up
• Reconcile bank accounts, credit cards, vendor statements, and general ledger accounts
• Maintain accurate job costing records and assist with tracking project budgets and expenses
• Support payroll processing and ensure proper labor cost allocation across projects
• Coordinate with project managers regarding billing schedules, contract values, change orders, and payment applications
• Assist with month-end close procedures, financial reporting, and audit preparation
• Maintain organized accounting records, subcontractor files, and compliance documentation
• Communicate professionally with vendors, clients, subcontractors, and internal teams in both English and Spanish
• Support accounting process improvements and assist with additional administrative or financial tasks as needed

Qualifications

• Minimum of 3 years of bookkeeping experience within the construction industry required
• Hands-on experience with AIA billing and construction invoicing required
• Fluent in both English and Spanish
• Strong understanding of accounts payable, accounts receivable, reconciliations, and job costing
• Experience with construction accounting software such as QuickBooks, Sage, Foundation, Viewpoint, or similar systems preferred
• Strong Microsoft Excel skills and overall computer proficiency
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication, follow-up, and problem-solving skills

Preferred Qualifications

• Experience supporting multiple construction projects simultaneously
• Knowledge of subcontractor compliance requirements, certificates of insurance, and lien release processes
• Experience assisting with payroll processing in a construction environment

Compensation & Benefits

• Competitive compensation based on experience
• Health benefits and paid time off
• Long-term career growth opportunities within a stable and growing organization