Bookkeeper

Ahlers & Ogletree Auction Gallery; Atlanta (GA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Professional development opportunities

Job summary

The Ahlers Group, including Ahlers & Ogletree Auction Gallery, Peachtree Battle Estate Sales & Liquidations, and related entities, seeks a meticulous Full Charge Bookkeeper to ensure accurate, compliant financial records across multiple companies.

You will manage full-cycle accounting, reconciliations, payroll, sales tax reporting, monthly close, and reporting, using QuickBooks Enterprise, while coordinating with our external Accounting Firm. Immediate start, with room for growth.

Qualifications

• Associate’s degree in Accounting or Finance; Bachelor’s preferred.
• 5 years of relevant accounting or bookkeeping experience.
• Proficiency in QuickBooks Enterprise and Google Workspace.
• Strong understanding of general accounting principles and payroll.
• Ability to manage multiple deadlines across several entities.
• Excellent accuracy, discretion, and organizational skills.

Responsibilities

• Maintain accurate financial records and general ledger entries.
• Process vendor invoices, staff reimbursements, and company payments.
• Prepare monthly and quarterly financial reports.
• Reconcile bank and credit card accounts.
• Manage payroll processing for contractors and employees.
• Prepare and file monthly sales tax reports for all entities.
• Coordinate with external Accounting Firm for reconciliations.
• Assist audits and internal financial reviews.
• Support HR financial functions and ad hoc accounting tasks.

Skills

General accounting principles

Payroll practices

Communication skills

Education

Associate’s degree in Accounting or Finance

Bachelor’s degree

Tools

QuickBooks Enterprise

Google Workspace

Job description

About Us

The Ahlers Group is a multi-entity organization operating in the fine art, antiques, and estate services industries. Our family of businesses includes Ahlers & Ogletree Auction Gallery, Peachtree Battle Estate Sales & Liquidations, Peachtree Battle Antiques, and Black Bear Antiques. Together, we serve a diverse clientele across the Southeast, offering expertise in auctions, retail, and estate transitions. We are seeking a meticulous and reliable Full Charge Bookkeeper to join our team and support the financial integrity of our operations. This role is vital to ensuring that our accounting systems remain accurate, timely, and compliant across multiple business entities.

Position Overview

The Full Charge Bookkeeper will manage a wide range of financial and administrative responsibilities across multiple companies under The Ahlers Group umbrella. This includes full-cycle accounting, bank and credit card reconciliations, payroll, financial analysis, sales tax reporting, and support for HR financial functions. The right candidate will be experienced, proactive, and capable of handling sensitive financial data with integrity and precision.

Key Responsibilities

General Accounting & Reporting:

• Maintain accurate financial records and general ledger entries
• Process vendor invoices, staff reimbursements, and company payments
• Prepare monthly and quarterly financial reports
• Assist in financial analysis and trend tracking for gallery and estate sales
• Organize documentation for audits and internal financial reviews
• Reconcile bank and credit card accounts in QuickBooks Enterprise (in coordination with our Accounting Firm)
• Manage and verify daily bank deposits for A&O, PBES, PBA, BBA, etc.
• Resolve deposit and reconciliation discrepancies promptly
• Prepare and file monthly sales tax reports monthly for all entities.
• Maintain compliance with all financial regulations and deadlines.

Payroll & Benefits Support:

• Process semi-monthly payroll for contractors and employees
• Track and process bonuses
• Submit 401(k) contributions

Billing, Payments & Reimbursements:

• Oversee billpay and monitor auto-pay systems
• Process mileage reimbursement and petty cash requests
• Prepare consignor and dealer payouts

Entity-Specific Accounting:

• Estate Sales: Track deposits, manage sales records, donations, invoicing, and settlement reports
• Gallery Sales: Oversee deposits and monthly reporting
• Auction Sales: Manage invoices, fraud prevention, and auction payouts
• Antique Stores: Process monthly dealer payments and security deposit returns

Other Duties:

• Handle credit card disputes, chargebacks, and machine issue resolution
• Manage various special projects and administrative accounting tasks as assigned

Qualifications

• Associate’s degree in Accounting or Finance required; Bachelor’s degree preferred
• 5 years of relevant accounting or bookkeeping experience preferred
• Proficiency in QuickBooks Enterprise and Google Workspace (G-Suite)
• Thorough understanding of general accounting principles and payroll practices
• Ability to manage multiple deadlines across several entities
• Exceptional accuracy, discretion, and organizational skills
• Strong written and verbal communication
• $55,000-$65,000 annual salary, commensurate with experience
• Health insurance and retirement plan (401(k)
• Opportunities for professional development and career advancement
• Collaborative, mission-driven team environment

Start Date

Immediate Opening