Bond Program Manager

Newton Public Schools USD 373; Newton (KS); On-site; USD 80,000 - 110,000; Full time

Job summary

Newton Public Schools USD 373 seeks a Bond Project Manager to provide professional oversight, coordination, and fiscal stewardship for bond-funded capital projects. You will work with district maintenance, business office, architects, engineers, contractors, and CMAR to ensure safe, efficient, and on-budget completion aligned with Board priorities.

You will report to the Superintendent and coordinate with stakeholders to keep projects on schedule and within scope.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, Business Administration, or related field required; or equivalent combination of education, training, and experience.
• Transcript and resume reflect construction project management, facilities planning, capital improvement projects, public procurement, contract administration, budgeting, and stakeholder communication.
• Strong oral and written communication skills.
• Understanding of public education and the district's relationship to the community and taxpayers.
• Ability to organize and manage multiple projects with deadlines and budgets.
• Ability to analyze construction plans, specifications, contracts, and project budgets.
• Ability to work with architects, engineers, contractors, maintenance staff, district admins, and community stakeholders.
• Maintain accurate records and provide transparent reporting on project status, expenditures, and timelines.
• Be an effective member of the district leadership and operations team.

Responsibilities

• Coordinate planning, scheduling, implementation, and closeout of bond-funded projects outside the CMAR scope.
• Serve as district's primary contact for contractors performing non-CMAR bond projects.
• Collaborate with architects and engineers on plans, specifications, and project scopes.
• Coordinate with business office to ensure timely payments per draw schedule.
• Assist and/or prepare bid documents and specifications per Kansas statutes and procurement rules.
• Coordinate bid advertisements, pre-bid meetings, contractor inquiries, and bid openings.
• Participate in bid evaluations and recommend contractor selection to district administration.
• Monitor project schedules and budgets and report progress and expenditures.
• Review pay apps, change orders, and project docs before district approval.
• Identify cost savings and standardization opportunities across facilities.
• Work with maintenance to align projects with standards and long-term goals.
• Coordinate contractor access, scheduling, and site logistics to minimize disruption.
• Maintain consistency in roofing, HVAC, security, playgrounds, and other systems.
• Serve as liaison with CMAR to align schedules, safety, and responsibilities.
• Identify and resolve scope gaps or scheduling conflicts between CMAR and non-CMAR projects.
• Conduct site visits and document status, quality, safety, and progress.
• Maintain contracts, warranties, inspections, closeout docs, and related records.
• Ensure compliance with policies, codes, bond requirements, and statutes.
• Prepare presentations and updates for Superintendent, Board, staff, and stakeholders.
• Support transparency and accountability in bond fund usage.
• Participate as a district leadership team member as assigned by the Superintendent.
• Attend Board meetings and prepare reports as requested.
• Perform additional duties as assigned by the Superintendent.

Skills

Strong communication

Public education understanding

Multitasking across projects

Budget and reporting

Stakeholder collaboration

Contract administration awareness

Schedules and timelines

Recordkeeping and transparency

District leadership collaboration

Education

Bachelor's degree in Construction Management or related field

Job description

• Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, Business Administration, or related field required; or equivalent combination of education, training, and experience.
• Transcript and resume reflect specific experiences in construction project management, facilities planning, capital improvement projects, public procurement, contract administration, budgeting, and stakeholder communication.
• Specific traits and characteristics required:
• Strong oral and written communication skills.
• Possess an understanding of public education and the school district's relationship to the community and taxpayers.
• Ability to organize and manage multiple projects simultaneously while meeting deadlines and budget expectations.
• Demonstrated ability to analyze construction plans, specifications, contracts, and project budgets.
• Ability to work effectively with architects, engineers, contractors, maintenance personnel, district administrators, and community stakeholders.
• Ability to maintain accurate records and provide transparent reporting regarding project status, expenditures, and timelines.
• Ability to work as an effective member of the district leadership and operations team.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, Business Administration, or related field required; or equivalent combination of education, training, and experience.
• Transcript and resume reflect specific experiences in construction project management, facilities planning, capital improvement projects, public procurement, contract administration, budgeting, and stakeholder communication.
• Specific traits and characteristics required:
• Strong oral and written communication skills.
• Possess an understanding of public education and the school district's relationship to the community and taxpayers.
• Ability to organize and manage multiple projects simultaneously while meeting deadlines and budget expectations.
• Demonstrated ability to analyze construction plans, specifications, contracts, and project budgets.
• Ability to work effectively with architects, engineers, contractors, maintenance personnel, district administrators, and community stakeholders.
• Ability to maintain accurate records and provide transparent reporting regarding project status, expenditures, and timelines.
• Ability to work as an effective member of the district leadership and operations team.

REPORTS TO

Superintendent

SUPERVISES:

Such staff members, consultants, contractors, and project personnel as may be assigned.

Job Goal

To provide professional oversight, coordination, and fiscal stewardship for bond-funded capital improvement projects. The Bond Project Manager shall work collaboratively with district maintenance staff, district business office staff, architects, engineers, contractors, and the Construction Manager at Risk (CMAR) to ensure bond projects are completed safely, efficiently, consistently, within approved budgets, and in accordance with Board-approved priorities. The Bond Project Manager serves as the district's primary representative for bond projects delivered outside the CMAR scope and assists in coordinating all bond-related construction activities.

Terms Of Employment

Temporary bond-funded position. Twelve-month position. Employment shall continue through completion and closeout of the bond program unless otherwise determined by the Board of Education.

Evaluation

Performance of this position shall be evaluated annually by the superintendent in accordance with performance responsibilities and growth plan goals. The formal evaluation procedure shall be in accordance with the provisions of the Board's policy on evaluation of classified personnel.

Conditions Of Employment

• Compensation, employee benefits, incentive opportunities, and working conditions to be approved by the Board of Education upon recommendation of the superintendent.
• Maintain appropriate professional memberships and participate in professional development related to construction management, facilities planning, and public project administration.
• Maintain a valid driver's license and the ability to travel between district facilities and project sites.

Performance Responsibilities

• Coordinate planning, scheduling, implementation, and closeout of bond-funded projects delivered outside the CMAR scope.
• Serve as the district's primary point of contact for contractors performing non-CMAR bond projects.
• Collaborate with architects and engineers in the development and review of plans, specifications, and project scopes.
• Collaborate with business office staff to ensure payments are made accurately, on time, and according to the draw schedule.
• Assists and/or prepares bid documents and specifications in accordance with Kansas statutes and district procurement requirements.
• Coordinate bid advertisements, pre-bid meetings, contractor inquiries, and bid openings.
• Participate in bid evaluations and provide recommendations regarding contractor selection to district administration.
• Monitor project schedules and budgets and provide regular reports regarding project progress and expenditures.
• Review contractor pay applications, change orders, and project documentation prior to submission for district approval.
• Identify opportunities for cost savings, efficiency improvements, and standardization of materials and equipment across district facilities.
• Work closely with maintenance and operations staff to ensure projects align with district standards and long-term maintenance objectives.
• Coordinate contractor access, project scheduling, and site logistics to minimize disruption to school operations.
• Assist in maintaining consistency in roofing systems, HVAC equipment, security hardware, playground components, and other facility systems throughout the district.
• Serve as a liaison between the district and the CMAR firm to ensure coordination of schedules, safety requirements, and project responsibilities.
• Help identify and resolve scope gaps, duplication of services, or scheduling conflicts between CMAR and non-CMAR projects.
• Conduct regular project site visits and document project status, quality, safety concerns, and completion progress.
• Maintain accurate records of project contracts, warranties, inspections, closeout documents, and related records.
• Ensure compliance with Board policies, applicable building codes, bond requirements, and Kansas statutes governing public construction and procurement.
• Assist in preparing presentations, reports, and updates for the Superintendent, Board of Education, staff, and community stakeholders.
• Support transparency and accountability in the use of bond funds through accurate reporting and documentation.
• Serve as a member of the district leadership team as assigned by the Superintendent.
• Attend Board of Education meetings and prepare reports as requested by the Superintendent.
• Perform additional duties as assigned by the Superintendent.