Senior Administrative Assistant for Academic Centers and Operations

Southern Arkansas University; Dayton, Northern (OH, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

The University of Dayton invites applications for a Senior Administrative Assistant for Centers and Operations. This role supports the School of Business Administration's academic centers, the University of Dayton Center for Leadership, and the SBA Operations Director, coordinating events, travel, purchasing, and financial processes.

Ideal candidates will bring strong communication, organizational, and multitasking abilities, plus experience with MS Office and purchasing/travel systems, to

Qualifications

• High school diploma or equivalent.
• Three or more years of administrative support experience in a professional setting.
• Strong communication, organizational, and multitasking skills.

Responsibilities

• Provide high-level administrative, operational, and programmatic support to the School of Business Administration's academic centers, the University of Dayton Center for Leadership, and SBA Operations Director.
• Coordinate logistics for events and experiential learning opportunities, travel, and purchasing.
• Support financial and operational processes and administrative services for faculty, staff, students, and external partners.
• Independently manage complex administrative functions and serve as a central resource for multiple departments.

Skills

Strong communication

Organizational skills

Multitasking

MS Office Suite

Purchasing experience

Travel systems

Confidential information handling

Education

Associate degree

Bachelor’s degree

Tools

Banner

Cognos

Chrome River

HR/payroll systems

Job description

Senior Administrative Assistant for Academic Centers and Operations

Reporting to the Assistant to the Dean, the Senior Administrative Assistant for Centers and Operations provides high-level administrative, operational, and programmatic support to the School of Business Administration's academic centers, the University of Dayton Center for Leadership, and the SBA Operations Director. This position plays a key role in coordinating student programs, educational events, travel, purchasing, financial and operational processes, and administrative services that support faculty, staff, students, and external partners.

The position serves as a central resource for multiple departments by independently managing complex administrative functions, coordinating logistics for events and experiential learning opportunities, supporting operational initiatives, maintaining compliance with university policies and procedures, and ensuring exceptional service to both internal and external constituents.

Minimum Qualifications:

• High school diploma or equivalent.
• Three or more years of administrative support experience in a professional setting.
• Strong communication, organizational, and multitasking skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with purchasing and travel systems.
• Ability to manage confidential information and prioritize tasks.

Preferred Qualifications:

• Associate’s or Bachelor’s degree.
• Experience in higher education administrative services.
• Familiarity with Banner, Cognos, Chrome River, and university HR/payroll systems.
• Knowledge of university purchasing and travel reimbursement processes.
• Experience supporting academic centers or programs.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.