BOB- Procurement Analyst I

SmartRecruiters, Inc.; New York (NY); On-site; USD 80,000 - 90,000; Full time

Job summary

SmartRecruiters, Inc. is assisting the NYC Department of Transportation's Division of Bridges in identifying a Procurement Analyst I for Manhattan headquarters. The role focuses on procurement lifecycle management, ESA task orders, CMA processing, and PASSPort workflows.

The position requires familiarity with procurement methods, bid and negotiation processes, and strong Excel-based cost analysis, to support project teams and ensure policy compliance.

Qualifications

• Must be permanently in the Civil Service title or reachable on the open-competitive list.
• Experience with PASSPort, CMA, ESA Task Orders and RFx document review.
• Strong Excel skills and attention to detail for cost verification.
• Ability to coordinate with internal divisions and project teams.

Responsibilities

• Manage procurement using PASSPort and other systems for RFx and CMA processing.
• Review ESA Task Orders, CMA paperwork and Master Agreement scope alignment.
• Verify cost proposals using payrolls and staffing rosters in Excel.
• Prepare and configure RFx questionnaires and ensure proper documentation.
• Update procurement tracking reports and coordinate with ACCO and project teams.

Skills

Procurement

Cost analysis

Vendor management

Documentation review

Tools

PASSPort

Excel

SharePoint

Job description

• Job Category: Finance, Accounting, & Procurement
• Salary Band: $80,000 to $90,000
• Compensation: USD 48,104 - USD 81,593

Job Description

Civil Service Title- Procurement Analyst I

* IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.

The New York City (“NYC” or the “City”) Department of Transportation Division of Bridges (the “Division”) seeks to hire a procurement professional to assist in the Division’s procurement, review Engineering Service Agreement (“ESA”) Task Orders, process Contract Management Actions (“CMA”), and assist in the applications for the Division’s Pre-Qualification Lists (“PQL”). The unit’s duties require extensive and rigorous work with internal divisions of the Department of Transportation especially the Agency Chief Contracting Office (ACCO). The individual will also be responsible for but not limited to the following:

• Utilize primarily the competitive sealed proposal procurement method, but occasionally other procurement methods including but not limited to competitive sealed bids, sole source, and negotiated acquisition procurement methods;
• Shepard procurements from procurement initiation to registration with the NYC Office of the Comptroller;
• Utilize the NYC’s Procurement and Sourcing Solutions Portal (“PASSPort”), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;
• Prepare RFx’s on PASSPort by configuring Questionnaires and Item Grids;
• Review RFx’s prepared by other staff to verify all documentation is uploaded and configuration is correct;
• Receive and review for completeness CMAs such as but not limited to No Cost Fund Transfers and Adding Sub-Consultants;
• Review and process paperwork required for CMAs;
• Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;
• Review Task Order initial scopes to make sure they are within the scope of the Master Agreement;
• Use Excel to verify the accuracy of Task Order cost proposals by reviewing the rates against the certified payrolls and staffing rosters;
• Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations;
• Work with Financial teams to verify funding prior to procurements for both Capital and Expense funded contracts;
• Update and monitor procurement and CMA tracking reports utilizing Microsoft Excel;
• Receive notification from ACCO to assign project managers to evaluate PQL applications through SharePoint; review the evaluation sheets for accuracy and completeness;
• Complete Performance Evaluations in PASSPort by distributing the downloaded Excel workbooks to project managers, uploading responses, confirming the resulting score, and collect/upload approved memo from the Unit;
• Perform other related duties.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Other reasons you should work for us: Benefits:

City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From