BOB- Procurement Analyst I

City of New York; New York (NY); On-site; USD 48,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Commuter benefits

Wellness programs

Work from home option

Job summary

City of New York’s Department of Transportation, Division of Bridges, seeks a Procurement Analyst I to oversee procurement activities for major bridge projects in Manhattan. You will manage RFxs on PASSPort, review documentation for accuracy, coordinate CMAs, and work with ACCO and finance to confirm funding.

Strong Excel/SharePoint skills and knowledge of regulations are essential. Open to candidates meeting NYC residency requirements; benefits include premium-free health insurance, pension,

Qualifications

• Bachelor’s degree or equivalent; or associate degree with 12 months procurement experience; or high school diploma with 2 years procurement/negotiation experience; combination acceptable with substitutions.
• Experience in government procurement and contracting regulations is preferred.
• Strong Excel and SharePoint proficiency and ability to manage multiple procurement projects.

Responsibilities

• Utilize competitive procurement methods (sealed proposals, bids, sole source, negotiated).
• Prepare RFxs on PASSPort and configure Questionnaires/Item Grids.
• Review RFxs for completeness and accuracy; verify CMAs.
• Coordinate professional ESA Task Orders and procurement docs for compliance.
• Work with ACCO and Financial teams to verify funding and approve solicitations.
• Update procurement tracking reports in Excel and monitor progress.

Skills

Procurement knowledge

Contract coordination

Excel

SharePoint

Communication

Interpersonal skills

Education

Bachelor's degree

Associate degree + 12 months experience

High school diploma + 2 years experience

Tools

PASSPort

FMS3

Job description

• IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE, OR BE REACHABLE ON THE OPEN-COMPETITIVE LIST.

Civil Service Title- Procurement Analyst I

The New York City Department of Transportation, Division of Bridges is responsible for managing the full life cycle of over 800 bridges and tunnels and over 600 retaining walls, ensuring safety of the public and ensuring mobility for all users. Team members may work on major project designs, oversee construction, oversee maintenance activities, perform engineering reviews and quality assurance tasks on some of the most iconic and complex projects in the City.

Duties

• Utilize primarily the competitive sealed proposal procurement method, but occasionally other procurement methods including but not limited to competitive sealed bids, sole source, and negotiated acquisition procurement methods;
• Shepard procurements from procurement initiation to registration with the NYC Office of the Comptroller;
• Utilize the NYC’s Procurement and Sourcing Solutions Portal("PASSPort"), and other systems for review approval and processing of internal RFx documents and manage specials projects as needed;
• Prepare RFx’s on PASSPort by configuring Questionnaires and Item Grids;
• Review RFx’s prepared by other staff to verify all documentation is uploaded and configuration is correct;
• Receive and review for completeness CMAs such as but not limited to No Cost Fund Transfers and Adding Sub-Consultants;
• Review and process paperwork required for CMAs;
• Perform detailed administrative review, processing, coordination, and scheduling of Professional ESA Task Orders and procurement documentation for compliance with all Agency, ACCO, and Mayoral policies and procedures;
• Review Task Order initial scopes to make sure they are within the scope of the Master Agreement;
• Use Excel to verify the accuracy of Task Order cost proposals by reviewing the rates against the certified payrolls and staffing rosters;
• Assist in the compiling of procurement documents with project teams to be forwarded to the ACCO’s Office for solicitations;
• Work with Financial teams to verify funding prior to procurements for both Capital and Expense funded contracts;
• Update and monitor procurement and CMA tracking reports utilizing Microsoft Excel;
• Receive notification from ACCO to assign project managers to evaluate PQL applications through SharePoint; review the evaluation sheets for accuracy and completeness;
• Complete Performance Evaluations in PASSPort by distributing the downloaded Excel workbooks to project managers, uploading responses, confirming the resulting score, and collect/upload approved memo from the Unit; and
• Perform other related duties.

Work Location

55 WATER ST, MANHATTAN, 10041

Hours

8:00AM - 4:00PM/Monday - Friday

Other reasons you should work for us: Benefits: City employees are entitled to unmatched benefits such as: a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund. a public sector defined benefit pension plan with steady monthly payments in retirement. College savings plan Commuter Benefits (Pre-Tax) a tax-deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home. 35-hour base work week. Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

• A baccalaureate degree from an accredited college or university; or
• An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
• A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or
• A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

Knowledge of government procurement and contracting regulations and statutes Demonstrated progressively responsible experience in coordinating and implementing complex contracts and procurement activities in a multifaceted governmental setting Hands-on experience with procurement and budgeting systems/applications similar to the City’s FMS3 and Passport applications Exposure to database/document management systems Proficiency in Microsoft Office Suite applications, especially Excel and SharePoint Experience tracking and maintaining forward momentum of various projects across a large organization and Excellent oral and written communications capabilities are required as well as very good interpersonal and organizational skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $48,104.00 – $81,593.00